Job Details

Professional Assistant to Enrollment Management

Requisition Number: 55602
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 11-Apr-2024
Date Posted:

Job Summary

The University of Colorado Boulder encourages applications for a Professional Assistant to Enrollment Management! This is a full-time position that reports to the Director of Budget & Finance and provides professional and administrative expertise and support to Marketing & Communications, and Pre-Collegiate departments, within Enrollment Management. General duties include: administrative support for the Assistant Vice Chancellors and Directors, HR and payroll functions, purchasing, travel coordination, expense reports, budget transactions, and supporting the office as needed. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

As one of only 35 U.S. public research institutions in the Association of American Universities (AAU), CU Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the worlds most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff and partners turn new insights into productive outcomes that change lives.

What Your Key Responsibilities Will Be

HR/Payroll Coordination

• Assist in the hiring and termination of summer staff using three primary job classes: lecturers, temp aids, and student employees. Assist in hiring academic year staff as needed.
• Initiate hiring using required spreadsheets. Work with EM HR on hiring and termination processes.
• Provide all updated/appropriate hiring forms to applicants for completion of hiring process such as personal information worksheets, direct deposit, and employee handbook.
• Ensure student timesheets are approved and submit Late Pay requests as needed.
• Originate and oversee all HR actions for temporary and hourly employees by interpreting, investigating, researching rules, regulations, procedures and policies related to HR and payroll.
• Act as the liaison and represent the departments at HR-related meetings.
• Coordinate the search process by assisting the hiring manager with scheduling meetings with HR, creating a search plan, posting job announcements, scheduling interviews, making travel arrangements, and initiating offer letters.
• Inform staff of upcoming performance management deadline and other important HR information.
• Initiate the on-boarding process for temporary and student employees.
• Resolve payroll issues for temporary and student employees, as needed.
• Monitor and reconcile bi-weekly and monthly payroll records.

Office Support

• Purchase office supplies and equipment, includes tracking inventory and handling disposal requests.
• Organize and coordinate training and conference registrations and travel for staff.
• Create and submit travel card and procurement card expense reports for all staff, on a bi-weekly and/or monthly basis.
• Act as a liaison to other University departments such as Facilities Management, Housing & Dining/Conference Services, Procurement, Access Services, Parking, building proctor, etc.
• Submit service and maintenance requests.
• Manage access to the building and the office in all locations.
• Organize/coordinate space-related issues: remodels, furniture orders, etc.
• Maintain and update the applicable Staff Employee Handbooks and documents.
• Coordinate activities and events as directed by department AVCs.

Direct Support

• Manage the AVCs calendar as needed, includes scheduling meetings, making appointments, and prioritizing the most critical matters.
• Plan, organize, and schedule meetings/events for the AVCs and Directors, as requested.
• Assist with notetaking tasks for department and/or AVC led meetings.
• Write, edit, and implement policies and procedures as needed.
• Execute AVC assigned tasks and special projects.
• Facilitate unit communications on behalf of department/AVC.

Procurement & Finance

• Monitor and initiate department financial transactions, such as journal entries and payroll expense transfers.
• Review and analyze monthly reports to ensure charges are accurate.
• Manage service agreements and contracts.
• Assist in maintaining financial records for tracking projects or program costs.
• Perform fiscal year end close out processes, at the direction of the Director of Budget & Finance.
• Respond to inquiries and produce financial reports for Enrollment Management as needed.
• Work with Director of Budget & Finance for applicable department budget activities.
• Gather and organize current and historical data for department reports by AVC and/or Director of Budget & Finance.

Other Duties

• Attend training opportunities, staff retreats, staff meetings, conferences, webinars, etc.
• Attend division wide meeting with peers.

What You Should Know

• Hybrid work schedule offered with a minimum of 3 days in the office per week.

What We Can Offer

• The salary range for this position is $53,000 - $59,000 per year.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be dynamic. Be visionary. Be Boulder.

What We Require

• Bachelors degree from an accredited college or university. Equivalent combination of education and experience may substitute.
• At least one year of job-related professional experience.

What You Will Need

• Ability to organize work, set priorities, and follow through on projects requiring meticulous attention to accuracy and detail.
• Ability to communicate key and critical information in a timely fashion.
• Ability to gain confidence and trust of others through honesty, authenticity, and acceptance of responsibility.
• Ability to exemplify excellence through diversity by creating a welcoming and inclusive environment that maximizes the success and inclusion of all students, staff, and faculty.
• Ability to create new and better ways for the organization to be successful.
• Ability to build partnerships and work collaboratively with others to meet shared objectives.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by April 11, 2024, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Professional-Assistant-to-Enrollment-Management/55602







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