Job Details

Operations Assistant
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Position Number: 5091391
Location: Syracuse, NY
Position Type: Business - Accounting

Operations Assistant

Job #: 040012
Location Syracuse, NY
Pay Range: $20.00 - $25.00 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)

Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position supports the Director of Operations and Administration.Payroll duties, processing payroll functions for Bargaining Unit employees within Food Services, create timesheets, input, tracking, including benefit time monitoring, processing weekly overtime reporting, while understanding all union contract guidelines. Oversight of Time Clock Plus data to support all payroll data.

Qualifications:

HS diploma required. Bachelors or associate degree preferred.
Three or more years of relevant office experience in a college or university setting.
Desired experience with payroll functions for a large organization or division.
Strong Microsoft Office Suite knowledge. Experience with People Soft ERP system preferred.

Job Specific Qualifications:

Excellent interpersonal, oral, and written communication skills.
Ability to work with a diverse population and liaise with the broader university.
Customer service and problem-solving skills in managing difficult situations.
Strong organizational skills, attention to detail, and time management skills.
Ability to work as part of a team and individually when necessary.
Ability to learn new software and systems as required.

Responsibilities:

Payroll duties, processing payroll functions for Bargaining Unit employees within Food Services, create timesheets, input, tracking, including benefit time monitoring, processing weekly overtime reporting, while understanding all union contract guidelines.
Become familiar with the job posting process for Bargaining Unit positions which may include creating the posting, preparing a list of internal applicants, assisting with scheduling interviews, etc.
Be knowledgeable on employee leave status and time clock system and proper data entry to support payroll efficiency.
Assist Director with all personnel transactions.
Oversight of Time Clock Plus data to support all payroll data.
Confidentiality and discretion are required when dealing with sensitive issues.
Work closely with Facilities Department during Summer Program.
Assist supervisors in identifying scheduling needs as well as Facilities Department in proper transactions needed to reassign and schedule staff.
Communicate and collaborate with Facilities Department regarding benefit time used while employees are on temporary assignments outside of Food Services.
Oversight of many miscellaneous personnel transactions including exempt and non exempt mileage reimbursement and safety equipment reimbursement.
Ensure proper reimbursement guidelines are followed and maintain historical documentation.
All other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit https://www.sujobopps.com/postings/101425

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.