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Office Coordinator III
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Position Number: 5084438
Location: Syracuse, NY
Position Type: Other Administrative Positions

Office Coordinator III

Job #: 040701
Location Syracuse, NY
Pay Range: $17.00 - $18.75 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position is responsible for supporting day-to-day operations related to one or more academic programs and projects requiring judgment, discretion, and confidentiality in an often fast-paced work environment. This position may perform general administrative duties but is often the first point of contact for students, which requires a willingness to assist, a knowledge of university policies and procedures, and the ability to help with a variety of academic transactions.

Qualifications:
Associates degree or equivalent combination of education and experience plus a minimum of 3 years administrative experience preferably in an academic setting.

Job Specific Qualifications:

Excellent oral and written communications skills, interpersonal and organizational skills, with strong attention to detail is needed.
Ability to prioritize multiple projects with similar deadlines required.
Knowledge of University organization, policies, and procedures preferred.
Microsoft Office suite and PeopleSoft skills required; knowledge of BlackBoard, database management, and web content maintenance preferred.

Responsibilities:

Support day-to-day operations related to functioning of one or more academic programs and projects requiring judgment, discretion, and confidentiality in an often fast-paced work environment. There is extensive contact with faculty and students. Frequent collaboration with staff within the School as well as with various offices around SUs campus is required.
Provide accurate direction and/or proper referrals to students seeking guidance and support or to complete academic transactions.
Respond to email inquiries in a timely manner.
Supports special events such as guest speaker visits, ceremonies, receptions, orientations, and symposiums. Tasks might include arranging details relating to travel, scheduling, itineraries, catering, publicity, publications, and related matters.
Routine office work. Request office supplies, PPE, Coordinate with fiscal staff in the Business Office to facilitate timely reimbursements for speakers, students and faculty.
Manage internal grant solicitations and facilitate the reimbursement process according to university policies and guidelines. Facilitating the reimbursement process for faculty and guest speaker expenses. Prepare reimbursements for student travel on department travel grants.
Query and enter data into the Universitys enterprise systems (such as PeopleSoft) to extract various reports and support academic procedures and planning. Process paper forms when necessary.
Manage paper and electronic records according to the Universitys Record Retention policy and in compliance with Privacy Laws, such as FERPA. Coordinate records storage, archival and destruction of assigned records.
Organize shared directories.
Provide assistance to School of Education student organizations, including membership application materials, room reservations, booking accommodations, and publicity.
Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit https://www.sujobopps.com/postings/103876

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.