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Graduation and Commencement Specialist
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Position Number: 5089571
Location: Moscow, ID
Position Type: Academic Vice Presidents and Provosts

University of Idaho

Graduation and Commencement Specialist

Location: Moscow

Division/College: Vice Provost for Strategic Enrollment Management

Employee Category: Classified

Pay Range: $19.50 per hour or higher depending on education and experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
This position is responsible for providing efficient and effective services and information to students, staff, and faculty. Extensive knowledge of University of Idaho academic rules, regulations and policy is required. This position is the main resource to faculty, staff and students regarding interpretation and application of University policies and procedures as they relate to graduation, transfer evaluation, the overall academic record, degree audit, maintaining accurate student record information and awarding degrees. Additionally, this position will assist the Transfer & Commencement Coordinator in partnering with the President's Office and University Support Services in the planning and coordination of the commencement ceremonies, may represent the Office of the Registrar on committees regarding commencement ceremonies, and assist with budget decisions to provide suitable signature events within the financial means of the University. This position will assist and review graduation and transfer evaluation business processes and provide input regarding technology improvements.

Minimum Qualifications:

High school diploma or equivalent

Experience coordinating activities requiring complex arrangements
Experience handling a variety of projects simultaneously that require a high degree of attention to administrative details
Experience researching, interpreting, and applying policies and procedures
Experience reviewing materials to ensure accuracy

Preferred Qualifications:
Education

Bachelors degree

Experience

Experience working in higher education
Experience working with automated student systems
Experience working in a post-secondary environment

Skills/Ability to:

Ability to coordinate complex events
Familiarity with FERPA and University of Idaho academic policies and procedures
Ability to understand and explain complex concepts to others in a clear manner
Ability to adapt quickly to changing policies and procedures
Ability to handle sensitive information in discreet and professional manner
Knowledge of UI academic rules and regulations for undergraduate level advising and curriculum
Ability to work in a repetitive, detail-oriented environment
Demonstrated interpersonal skills while working under pressure
Excellent written and communication skills

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP004328P

Posting Date: 03/07/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
This position is posted as open until filled, however, applications submitted on or before March 21, 2024 will receive first consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources - Careers | University of Idaho (uidaho.edu)

If you would like to view a full copy of the job description, please reach out to the search coordinator at: eschirmer@uidaho.edu

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.