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Executive Assistant to the President
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Position Number: 1300975
Location: Seattle, WA
Position Type: Executive Assistants

Executive Assistant to the President

Closing Date/Time: Fri. 10/19/18 4:59 PM Pacific Time
Salary: $49,037.00 - $67,713.00 Annually

Job Type: Full-Time
Location: Seattle Central College: 1701 Broadway, Seattle, Washington

Position Summary:
The Executive Assistant is a full-time, exempt position at Seattle Central Community College. The position serves as the intermediary between the President and the greater college community. The Executive Assistant provides confidential and comprehensive administrative support to the President.

Responsibilities include but are not limited to: managing the operations of the President's Office, composing correspondence, scheduling, room scheduling, and compiling and preparing reports; developing, monitoring, and maintaining budgetary and financial records/files; creating and maintaining spreadsheets as well as establishing and maintaining manual and electronic data base files; responding to in-person and telephone inquiries.

APPLICATION PROCEDURES:

Attached current Resume
Attached cover letter addressing how you meet the duties and responsibilities, and requirements for the position
Contact phone number and email addresses for three professional references. (Two Supervisors and one colleague)
Required application materials must be completed and submitted online

Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This is a non-represented, civil service exempt position.

Essential Functions:

Managing the operations of the President's Office, managing large office.
Creating and maintaining spreadsheets as well as establishing and maintaining manual and electronic data base files; responding to in-person and telephone inquiries.
Manages the President's calendar, including appointments, conferences, meetings, and retreats.
Provide direct confidential and administrative support to the President, including, but not limited to: written correspondence, recording minutes, transcriptions, editing, etc.; prepare correspondence for supervisors, but may exercise signature authority on administrative correspondence; represent and/or communicate on behalf of the President at meetings and conferences.
Using sound judgment respond verbally and/or in writing to requests regarding institutional and administrative policies, guidelines, and procedures and effectively resolve such inquiries in a manner consistent with the College mission, values, and policies.
Prepare and assist in the preparation, compilation, and coordination of reports for financial, purchasing, inventory, and personnel records for President's Office; monitors and maintains budgets and expenditures; evaluates costs for expenditures; complete all travel related documents for President's Office; completes payroll documents using Liquid Office, as well as personal services contracts for President's Office.
Facilitate, support and coordinate committee and college-wide communications.
Coordinate facilities reservations, refreshments requests, catering and other arrangements for on and offsite events and meetings, particularly Campus Engagement Day, Board of Trustees meetings, District-wide Management meeting, President's Cabinet, Executive Team, Vice Chancellor meetings, and Chancellor's Cabinet.
Coordinate various standing processes, including the exempt evaluation process for the President's direct reports, budget process, College Council application process, exempt contract renewal, etc.
Take initiative to troubleshoot and resolves concerns and/or complaints on behalf of the President.
Chair and participate on hiring committees.
Trains and supervises classified staff, student employees and volunteers.
Work on special projects and perform related duties as assigned.

Required Education, Experience & Abilities:

Bachelor's degree in fields related to Business Administration OR any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
Four (4) years of increasingly responsible administrative experience, secretarial functions and professional support.
Demonstrated excellence in written and oral communications skills.
Demonstrated ability to manage multiple tasks and/or projects simultaneously.
Verifiable ability to exercise a high degree of judgment in handling sensitive and confidential information.

To apply, visit https://agency.governmentjobs.com/sccd/default.cfm?action=viewJob&jobID=2218708