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Director of Budget and Administration
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Position Number: 5146652
Location: Syracuse, NY
Position Type: Business and Financial Management

Director of Budget and Administration

Job #: 040796
Location Syracuse, NY
Pay Range: $121,000 - $145,000
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
As a member of the Libraries' senior management team, the Director of Budget and Administration will collaborate closely with the Dean and the leadership team to set financial and budgetary priorities in alignment with enterprise resource issues (e.g., human resources, space, and other infrastructure investments such as IT). They will also oversee the Employee Services department, and the Budget department which includes budget, business office, purchasing, mail distribution and supplies, payroll, and student employment. This position requires a collaborative, strategic, service-oriented individual with strong organizational skills who can multitask in a dynamic environment with deadlines. Reporting to the Executive Director of Operational Excellence, the Director of Budget and Administration is responsible for development, oversight, interpretation, and application of university and government policies in the administration of the Libraries' budget, payroll, and student employment, and employee services.

Qualifications:

Bachelors degree in business, accounting or related field, with three plus years of recent relevant experience working in an academic environment.
Advanced degree preferred.
Strong organizational skills with the ability to work independently, prioritizing workload under pressure of competing assignments and converging deadlines.
Strong attention to detail with a high degree of accuracy.
Strong analytical, mathematical, and problem-solving skills.
Ability to work collaboratively and cooperatively with Libraries personnel at all levels.
Ability to respond flexibly and positively in all circumstances, working calmly under pressure.
Ability to exercise good judgment and discretion about sensitive and confidential information.
Good oral and written skills with the ability to communicate complex information to a diverse audience in an understandable manner. Create presentations and lead discussions around budget issues.
Maintain strong customer/patron focus.

Job Specific Qualifications:

Extensive knowledge of and proficiency in various spreadsheet, database and financial analysis software requiring a high level of computer literacy and aptitude. Must be able to create queries and validate data before disseminating.
Extensive use and understanding of the General Ledger and Budget Planning System are desirable.
Ability to generate accurate financial summaries.
Knowledge of personnel processes and legal governance
Solid understanding of DEIAB principles.

Responsibilities:
BUDGET

Prepares annual budget and works with libraries leadership team to allocate the budget to where it is required the most.
Prepare and monitor budget reporting for all departments that provide indicators of adherence to budget.
Develops proforma budgets and long-range budget forecasts for the Libraries.
Oversees budget transactions as they relate to each department throughout the year.
Develops estimated final projections and plans where necessary because of possibly exceeding the budget.
Creates capital expenditure requests for University Budget Office and presents the materials to the Dean, Executive Director, and the Budget Office.
Creates reports that show financial and budget related information.
Assists in year-end closing of Libraries budget as well as annual carryover calculations.
Oversee and manage payroll budget for all full/time part-time staff at SU Press, Law library and SU Libraries.

ANALYSIS

Responsible for maintaining comprehensive and timely information to support financial analysis and budget status reporting.
Identifies and researches questionable entries or omissions to make timely requests for correction for financial statement presentation.
Performs budget analysis, examines budget proposals and long-range plans for completeness, accuracy and consistency with established procedures and organizational objectives.
Analyzes budget reports for anomalies, inconsistencies and trends affecting budget needs.
Analyzes monthly budgeting and accounting reports to maintain expenditure controls.
Analysis of retention, workflow, and timeframes in an effort to reduce the Employee Hiring cycle.

MANAGEMENT

Oversee and manages daily operations of the Business Office which includes the supervision of a Budget Analyst, Supplies and Purchasing Coordinator and student employees.
Oversee and manage Employee Services and work with University HR to ensure Libraries processes are consistent with University HR.
Oversee and manage Budget and Administration Analyst which includes all responsibilities relating to payroll operations for all full/part time staff and student employees of the Law Library, SU Press, and SU Libraries.
Oversee all Title IX, Leaves, PIPs and employee conflicts, being guided by and working with the Libraries Senior HR Business Partner.
Function as the principal administrative liaison to central HR leadership.
Oversees complex and confidential issues related to employment, compensation, appointment letters, and employee relations.
Oversee the hiring process, professional development, and the librarian promotion cycle.

GRANTS, DONATIONS, AWARDS

Ensure that all grant monies are properly spent. Track and report out when evidence shows problems may occur.
Ensure that all donations are used properly. Encourage the department owners to spend their donations. Track and report out when evidence shows problems may occur
Ensure that all student awards are paid out promptly and that the organization giving the award has properly told the student what to expect and whether financial aid will be involved or not.

Other duties as assigned.

Keywords: SU Libraries, SU Library, Library, Libraries

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/104589

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.