Job Details

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Clackamas Community College
  • Position Number: 4222959
  • Location: Oregon City, OR
  • Position Type: Business and Financial Management


Dean, Business Services Full-Time

Salary: $124,455.83 - $179,937.68 Annually
Location: Oregon City, OR
Job Type: Full-Time, Non-Union, Exempt
Division: Business Services
Job Number: 2223-00295
Closing: 6/19/2023 11:59 PM Pacific

Description

Clackamas Community College (CCC) is an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We expect all employees to foster a climate of belonging that supports all students and employees in achieving success.

PURPOSE OF POSITION

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The Dean of Business Services manages business functions for the College and the CCC Foundation, ensuring policies and systems support the College's ability to provide services to students. Responsibility for financial information, reporting, budgets, audits, business policies and processes, as well as compliance with finance-related laws and regulations are also important aspects of this position.

ESSENTIAL JOB FUNCTIONS

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1. Financial Planning and Analysis (25% of Time)
1.1. Develops and maintains the College's five-year General Fund financial forecast. Develops and maintains the fiscal indicators, which are the objective measures of what it means to say that the College is fiscally sound. Develops long-term financial plans for funds, departments, and other units by developing fee structures, expenditure projections, and accounting methodologies. 1.2. Analyzes institutional revenue and costs. Develops and leads strategies to improve fiscal strength, stability, and flexibility. Performs complex ad-hoc analyses of options as issues and opportunities arise. 1.3. Develops the College's investment policy and procedures. Selects and manages investments.1.4. Monitors environmental factors that could affect College finances; updates the forecast as significant new information develops. Coordinates with the VP of College Services to incorporate plans and assumptions made by the Executive Team and to develop alternative scenarios. Ensures that the logic of the forecast tool, which consists of numerous, linked sheets and formulas, is intact and improved or revised as needed.





2. Financial Reporting, Management, and Supervision (25% of Time)

2.1. Provides accurate, timely, and useful financial reports and information to various users. Provides a financial reporting system, policies, and assistance to those responsible for management or oversight of budgets at all levels. 2.2. Directs, develops, and supervises subordinate administrative and nonsupervisory employees.2.3. Prepares or oversees the preparation and submission of the annual IPEDS finance report, the CCFIS, and the financial sections of the FISAP.2.4. Prepares monthly financial reports for the Board of Education. Develops financial information requested by both internal and external stakeholders, such as the Legislative Fiscal Office.2.5. Ensures the timely and accurate completion of reconciliations, billings, grant reimbursements, journal entries, vendor payments, and other work done by the Accountants and Accounts Payable staff. Monitors accounts receivable balances managed by the Bursar.2.6. Prepares reports required by federal and state agencies of educational institutions such as the IPEDS (required for federal financial aid), the CCFIS (for Oregon community colleges), and the FISAP (required for federal financial aid). 2.7. Attends and participates on the College's Executive Team - the highest level operational decision-making body at the institution.

3. Budget (15% of Time)

3.1. Develops and manages the annual budget process. 3.2. Produces the College budget document.3.3. Continually improves the annual budget cycle. Develops the mechanisms by which budget originators request changes in resources and shepherd requests through the decision-making process with the Leadership Cabinet and the Executive Team. 3.4. Creates the budget calendar and manages college-wide budget timelines and procedures, from the initial planning stages through adoption in June of each year.3.5. Makes decisions regarding the budgets for selected funds, makes recommendations for Board-approved fees, and determines the format and content of the budget document. 3.6. Writes the budget document. Ensures compliance with budget law throughout the annual adoption process and any subsequent amendments.

4. Audit, Systems Development, and Regulatory Compliance (15% of Time)

4.1. Manages the annual audit and prepares the Comprehensive Annual Financial Report. Prepares selected audit work papers and reviews the Accountants' work on others. Develops and documents the conversion of financial results from the budget basis internal records to the measurement focus used for the GASB 34 financial statements. Resolves technical issues with the auditors. Presents the report at the Board of Education meeting.4.2. Builds, documents, and maintains appropriate internal controls as well as sound, efficient business systems, policies, and procedures.4.3. Ensures compliance with all finance-related laws and regulations, including debt covenants, IRS regulations, grant restrictions, and purchasing statutes.4.4. Responds to the Secretary of State's written comments and suggestions from their review of the Comprehensive Annual Financial Report. 4.5. Monitors the debt compliance policy. Annually evaluates current and pending leases and other arrangements that could endanger the tax-exempt status of the College's debt issues. Documents compliance with those requirements.

5. Foundation and Bookstore (10% of Time)

5.1. With the Foundation Executive Director, develops Board policies, databases, reports, processes, and procedures which support the Foundation's donors and mission. 5.2. Manages business operations for the Foundation.5.3. Liaises with the Foundation Finance and Investment Committees.5.4. Develops the annual Foundation budget. Documents and recommends the annual distribution percentage for endowments to the Board. Recommends an annual change in the amount held in a short-term investment portfolio to the Investment Committee. Guides the Foundation accountant in the preparation of monthly financial reports and the annual audit.5.5. Manages Clackamas Community College employees in the Barnes & Noble operated bookstore.5.6. Acts as the College liaison for the contract and operations of the bookstore by Barnes and Noble.

Qualifications
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.

REQUIRED QUALIFICATIONS

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Bachelor's degree in Accounting. Five years' relevant work experience, including management and supervisory experience; five years' experience as a Finance Director or the equivalent in an Oregon municipal entity such as a community college, school district, or city. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.

Advanced knowledge of financial planning and management, governmental accounting and budgeting, nonprofit organizations, and business practices.

Ability to exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.

PREFERRED QUALIFICATIONS

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Master's degree in Business Administration, Public Administration, or CPA.

Other Job Elements
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS

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The position requires some (40-60%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Continuous (81% of the time) use of office equipment.

The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.

The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.

SUPERVISORY RESPONSIBILITIES

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Responsible for the supervision of over six and seldom over 10 FTE positions.

SUPERVISION RECEIVED

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Works under the direction of the Vice President of Finance and Operations.

Additional Information

Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws. Persons having questions about equal opportunity and nondiscrimination should contact the Chief Human Resources Officer for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Chief Human Resources Officer, Oregon City campus, 503-594-3300.

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ADDITIONAL POSTING INSTRUCTIONS:



To apply for this position, you must submit:
  • Completed online application
  • Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
  • Current Resume
  • Completed responses to the Supplemental Questions
  • Unofficial Transcript (Upon hire, candidate will be required to provide official transcript(s) for degree(s) earned, if applicable.)

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SUPPLEMENTAL INFORMATION:



CCC only accepts applications through our online application system at https://www.governmentjobs.com/careers/clackamascc. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627. Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.



Final candidates may be subject to a criminal background check as part of the employment process. Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.

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REASONABLE ACCOMMODATION STATEMENT:



Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.

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VETERAN'S PREFERENCE STATEMENT:



Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
  • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx



To apply, visit: https://www.schooljobs.com/careers/clackamascc/jobs/4055707/dean-business-services-full-time





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