Job Details

Administrative Specialist III
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Position Number: 5074335
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Administrative Specialist III

Location: Moscow, Off Campus Location - In person in Moscow, Idaho is preferred, however, remote may be considered for the right candidate.

Division/College: Vice Provost for Strategic Enrollment Management

Employee Category: Classified

Pay Range: $22.21 per hour or higher depending on education and experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Preferred Qualifications:
Education:

Bachelors degree

Experience:

Two years experience with Slate CRM
Independently solving problems and performing liaison activities in a work setting
Experience interpreting, applying and explaining complex technical information to non-technical users
Providing customer service
Query and Report-writing experience
Managing multiple deadlines and tasks

Physical Requirements & Working Conditions:

None

None

Required Licensures, Certifications or other

Posting Number: SP004317P

Posting Date: 03/01/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
This position is posted as open until filled, however, applications submitted on or before March 17, 2024 will receive first consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources - Careers | University of Idaho (uidaho.edu)

If you would like to view a full copy of the job description, please reach out to the search coordinator at: vhutchinson@uidaho.edu

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.