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Administrative Assistant I
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Position Number: 5084469
Location: Syracuse, NY
Position Type: Secretary and Administrative Assistants

Administrative Assistant I

Job #: 040702
Location Syracuse, NY
Pay Range: $17.02 - $19.23 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Specialist will provide administrative support to the Center for Disability Resources (CDR). The position will serve as initial point of contact for the center, greeting students, answering phones, and monitoring and answering emails. The position will assist with scheduling and maintaining calendars; providing general administrative support to staff, generate reports, track academic support referrals and conduct outreach, make travel arrangements; complete financial transactions; distribute/track tutoring vouchers, order supplies; and provide support for events and programming, as well as enter student information into the student disability portal, upload documents, and perform accounting for student organizations as needed.

Additionally, the Administrative Specialist will be responsible for scanning and indexing archival records, providing support to auxiliary support services during peak times. Providing first level information to students regarding CDR resources, including how to register, make appointments, sign up for exams etc. and general questions regarding CDR programming and events.

Qualifications:

Associate or Bachelors degree preferred, may substitute 3-5 years of relevant professional administrative support experience.
Experience working in higher education strongly preferred.

Job Specific Qualifications:

Strong skills in the full Microsoft suite are required.
Ability to use and learn web and software tools and systems necessary.
Successful candidate must have excellent interpersonal and organizational skills, demonstrate initiative, and be able to multi-task and work closely and collaboratively with all levels of staff and faculty.

Responsibilities:

Provide a range of administrative support to the staff of disability resources. Assist senior leaders within CDR with administrative tasks for the center. Serve as the first point of contact for students, faculty, staff, and others by phone, in-person, and email; must provide high quality customer service. Office duties may include answering and managing phone calls; greeting and assisting visitors; creating, completing, and managing documents including appropriate filing; ordering supplies.
Provide direct administrative support for Academic Support and the OnTrack program staff. Duties include: checking students in, schedule appointments, manage coaches and learning strategist calendars, distribute/track tutor voucher codes, track referrals and conduct student outreach as necessary.
Assist leadership with editing and revising office correspondence and processes including external facing marketing materials. Assist leadership with archival records management. Meeting agreed upon targets and deadlines, utilize software to manage and track purchasing of office supplies and inventory. Complete all necessary financial paperwork related to office operations including deposit slips, requisitions, interdepartmental forms, purchase orders, staff travel reservations and reimbursements, and credit card reconciliations. Work with senior staff as necessary to ensure timely submission of reconciliations and accounting paperwork.
Assist as necessary to coordinate center activities and events including faculty/staff recognition event, disability pride activities, pre-orientation activities, open house etc. Additionally, will reserve meeting and event spaces, schedule meetings or special events, ensure completion of all necessary approvals and forms, order catering or other supplies, and assist with associated financial forms.
Provide backup to other administrative support professionals in CDR. Will be cross-trained on web-based and software systems and email listservs.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/104280

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.