Job Details

Admin Support IV-Academic Programs & Assessments


Salary: $42,080.00 - $52,600.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2402666
Closing: 5/15/2024 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University is seeking an Admin Support IV! This position reports directly to the Associate Provost for Academic Programs and Assessment and provides executive-level administrative support. This position is responsible for managing the day-to-day activities, as well as coordinating time-sensitive activities, initiatives, and projects in the work portfolio. This position also assists with operations in support of the Provost's Office in a confidential and professional environment.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties for the Associate Provost for Academic Programs and Assessment, including arranging travel, composing correspondence, distributing meeting agendas, documenting and sharing meeting minutes, managing Outlook calendar, organizing meetings, and processing transactions related to human resources. Ensures administrative support for units or committees within the work portfolio that do not currently have administrative support. Establishes, updates, and maintains pertinent files and website information relevant to the work portfolio. Obtains factual information requiring knowledge of institutional policies and procedures of both assigned and work-related areas. Maintains professional and technical knowledge.
• Coordinates financial activities for the Associate Provost for Academic Programs and Assessment, including expense reporting, index tracking and reconciliation, reimbursements, requisitions, and purchase orders. Assists with budget preparation and revisions.
• Handles incoming calls and walk-in traffic. Provides correct and accurate information to students, faculty and staff members, and external stakeholders. Works in collaboration with other administrative support staff members in the Provost's Office to manage and perform functions that affect operations of the Provost's Office.
• Provides task and project management support for a variety of activities, initiatives, and projects in the work portfolio. Contributes to team efforts by researching and compiling information from different sources, preparing supportive materials, monitoring progress for deadlines and deliverables.
• Perform other job-related duties as assigned.

Minimum Qualifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the Summary of Duties or an associate's degree and three years of experience related to the Summary of Duties or any combination of education and/or experience totaling five years.

Knowledge, Skill, and Abilities

Knowledge

• Knowledge of office methods, techniques, practices, and procedures, including bookkeeping and marketing communications.
• Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.

Skills

• Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
• Skill in interpersonal, problem-solving, and decision-making.

Abilities

• Ability to perform a variety of administrative support and confidential duties with minimum supervision and with complete accuracy.
• Ability to follow oral and written procedures and instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to meet and work with people of diverse backgrounds.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.



To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4492712/admin-support-iv-academic-programs-assessments




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