Job Details

University of Colorado Anschutz Medical Campus

Academic Services Senior Professional, Longitudinal Integrated Clerkship Coordinator
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Position Number: 5141573
Location: Aurora, CO
Position Type: Health and Medical Services

Academic Services Senior Professional, Longitudinal Integrated Clerkship Coordinator - 33107 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Office of Medical Education

Job Title: Academic Services Senior Professional, Longitudinal Integrated Clerkship Coordinator

Position #: 00798553 – Requisition #:33107

Job Summary:

The Longitudinal Integrated Clerkship (LIC) Coordinator oversees the daily administrative tasks of LIC programs at various sites such as UCHealth (UCH), Kaiser (KP), Veterans Affairs (VA), Denver Health (DH), Children's Hospital of Colorado (CHCO), as well as sites in Colorado Springs and Fort Collins affiliated with the branch campus. Responsibilities include managing LIC activities like student and faculty scheduling, ensuring timely evaluations and assessments, coordinating with administrative staff at the University of Colorado School of Medicine and within specialty departments at LIC clinical sites, providing clerical support to the LIC director and department liaisons, and addressing students' questions, scheduling conflicts, and other needs by referring them to the appropriate person.

This position is responsible for the Veterans Affairs LIC.

The successful candidate will possess excellent communication and organizational skills as well as the ability to successfully manage multiple self-directed projects, which may, at times, have competing priorities.

Key Responsibilities:

Manage complex student and faculty scheduling for clinical experiences requiring monthly coordination and distribution of schedules. Monitor and provide continuous updates and communication with faculty and students as conflicts and changes arise.
Assist LIC director(s) and other faculty in planning the year-long schedule of students' ambulatory clinical placements, inpatient experiences, on-call experiences, didactics, and assessments.
Coordinate didactic schedules, including speakers' scheduling, programming logistics, collection, and compilation of student evaluations.
Serve as a point of contact for common classroom, meeting, and lecture spaces on the Anschutz Medical Campus in order to secure space for curriculum events.
Track student progression, requirements, assessments, and grades.
Manage the LIC Canvas website, including updating course materials and arranging online quizzes and exams.
Oversee edits and maintenance of VA LIC website curriculum content ensuring that published changes are cohesive, clear, and consistent.
Act as a point of contact for student and faculty in badging, credentialing, and site agreements.
Identifies problems, develops solutions for the problems and presents the problems and solutions to Course Director.
Provide clerical support to the LIC director(s) and department liaisons and manage other duties and projects as assigned and as required throughout the academic year.

Work Location:

This role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings. On campus, work location will be at the Veterans Affairs LIC in Aurora, CO.

Why Join Us:

Undergraduate Medical Education (UME), housed within the School of Medicine's Office of Medical Education, encompasses medical students first four years of Medical School. UME underwent a curriculum reform and the new curriculum called "Trek" launched July 2021 with the arrival of our first graduating class of 2025. The update of our curriculum is a process that has engaged close to 600 faculty, staff, and students and has been developed through an ongoing process since October 2017. As such, this is an exciting time to join UME and continue to support student success, with the goal to educate physicians who are curious, life-long learners with the commitment to serve the profession, our patients and society.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis and 2 years of professional-level experience.
Two (2) or more years of broad and diversified professional experience.

Preferred Qualifications:

Experience within an academic medical environment.
Experience working with learning management systems (i.e. Canvas, OASIS, etc.).
Experience with curriculum management and coordination.
Experience developing spreadsheets and databases for reporting and tracking purposes.
Experience coordinating and managing education programs, preferably in the medical field.

Knowledge, Skills, and Abilities:

Strong organizational skills.
Demonstrates initiative and works efficiently.
Able to work collaboratively with a large group of individuals.
Able to works independently without direct supervision.
Proficiency with MS Office products as well as aptitude to develop additional computer skills rapidly.
Working knowledge of Microsoft SharePoint and Excel.
Must be extremely detail-oriented and efficient, with attention to accuracy.
Excellent communication skills by email, conferencing software, and in person.
Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennifer Smith, Jennifer.n3.smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 11, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $52,961 - $67,367.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Academic Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20038 - SOM-DEAN EO UME

Schedule: Full-time

Posting Date: Mar 28, 2024

Unposting Date: Ongoing Posting Contact Name: Jennifer Smith Posting Contact Email: Jennifer.n3.smith@cuanschutz.edu Position Number: 00798553