Job Details

Operations and Personnel Administrator

Position Number: 9736268
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Operations and Personnel Administrator

Job Summary

The Spencer Fox Eccles School of Medicine (SFESOM) at the University of Utah combines excellence in teaching, research, and clinical expertise to train tomorrow's physicians for the rapidly changing world of medicine. The Mission-Driven Medical Degree (MD) Program in the SFESOM Dean's Office emphasizes community, relationships, and collaboration.
The Operations and Personnel Administrator supports the SFESOM Dean's Office by providing human resources, legal, and review committee support with minimum supervision, as well as other various administrative functions. This position is a team member of the Administrative Unit and reports to the Director of Administration & Personnel.

Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Role Specific:

Human Resources Support Provides recruitment support by posting jobs, managing applicant workflow, following-up on special handling flags Provides onboarding support by preparing the offer letter, processing pre-hire checks (hiring proposal, background check, drug screening, references, gathers personal information, etc.), completing Form I-9, schedules and conducting Dean's Office orientation Prepares and distributes monthly staff newsletter Updates personnel records Updates and maintains organizational charts Provides support with annual processes (performance management, training compliance, budget preparedness, etc.) Maintains various SFESOM contact directories (online, listservs, payroll lists, etc.) Provides back-up support to Payroll Reporters Special human resources projects as assignedLegal & Review Committee Support Acts as main point of contact between SFESOM MD program and the University's Office of General Counsel in the processing of affiliation agreement contracts Works collaboratively with other SFESOM MD program teams to receive, complete, track, and finalize affiliation agreement contracts in a timely and effective manner Maintains finalized affiliation agreement contracts by monitoring expiration and renewal dates Provides support for the SFESOM MD program Advancement Review Committee (ARC) by scheduling student and faculty subcommittees Prepares and distributes materials, takes minutes, and tracks outcomes for ARC subcommittee meetings Partners closely with SFESOM Student Affairs and SFESOM Curriculum leadership, students, and faculty to ensure timely, efficient, and seamless subcommittee meetings Maintains organized filesOther Administrative Functions Manages departmental purchasing card, including making purchases and checking the card out to other approved SFESOM individuals Participates in departmental budget meetings
May provide one-time or limited support to administrative unit team members on various special projects

Office Administrator, IVOversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.This is an Advanced-Level position in the General Professional track.Job Code: P22724Grade: P16

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN45694B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday Friday, business hours. This position requires at least 24 hours/week presence onsite and is located at 1925 E Spence Eccles Drive Salt Lake City, UT 84132. May on occasion require 7:00 am virtual meeting participation.
Department: 01473 - SOM Administration
Location: Campus
Pay Rate Range: $56,000-$62,000/annually
Close Date: 09/21/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9736268"">https://utah.peopleadmin.com/postings/206359