Job Details

Sr Events & Virtual Experience Coordinator

Position Number: 9734798
Location: Salt Lake City, United States
Position Type: Conference and Events Administration

Sr Events & Virtual Experience Coordinator

Job Summary

The S.J. Quinney College of Law Conference & Events team partners with faculty, staff, students, and external organizations to deliver exceptional in-person, hybrid, and virtual events that support the College's mission. From conferences, lectures, CLE programs, and symposia to community events and special ceremonies, our team is committed to creating seamless, engaging, and professionally executed experiences.
The Senior Events & Virtual Experience Coordinator serves as the College's primary resource for Zoom Events and Zoom Webinar production, leading the technical coordination of virtual and hybrid programming while also planning and coordinating assigned in-person events. This position collaborates closely with event organizers, presenters, vendors, and campus partners to deliver successful event experiences.
The ideal candidate is organized, adaptable, and self-motivated, with strong customer service and communication skills, a willingness to learn new technologies, and the ability to thrive in a fast-paced environment. We value team members who enjoy collaborating, solving problems, having fun, and knowing when it's time to get down to business.

Responsibilities
Serve as the College's primary resource for Zoom Events and Zoom Webinar production, coordinating and producing virtual, hybrid, and livestreamed events to ensure a high-quality experience for presenters and attendees. Configure and manage virtual event platforms, including event setup, registration, attendee communications, speaker permissions, recordings, and other event features. Meet with faculty, staff, guest speakers, clients, and event organizers to determine event objectives, technical requirements, and production needs; conduct technical rehearsals and provide guidance to presenters before and during events. Monitor virtual and hybrid events, operate audiovisual equipment, troubleshoot technical issues in real time, and coordinate event recordings and post-event digital content. Develop and maintain virtual event documentation, production checklists, operating procedures, and technology resources to support consistent event delivery and continuous improvement. Coordinate the planning and execution of assigned in-person events, including timelines, room setups, audiovisual requirements, catering, signage, vendor services, and other event logistics. Coordinate with campus departments and external vendors to support event operations and prepare event-related agreements, purchasing requests, reimbursements, invoices, purchasing card reconciliations, and budget documentation in accordance with University policies and procedures. Review post-event evaluations, attendance data, budget summaries, and participant feedback to identify opportunities for process improvements and future event planning. Provide day-of event coordination and support to presenters, vendors, and participants to ensure successful event execution. Regularly work a flexible schedule, including early mornings, evenings, and weekends, based on the College's events calendar. Perform other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredOften: Office environment, outdoor environment.Seldom: Extreme cold, extreme heat.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking, sitting.Seldom: Bending, reaching overhead, twisting, pulling, pushing.

Minimum Qualifications
Bachelor's degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.

*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.

Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
A collaborative, lifelong learner with a positive attitude and a commitment to continuous improvement. Experience with event coordination, virtual meeting, event, and or live streaming platforms, and audiovisual technology is preferred. The ideal candidate is adaptable, customer service-oriented, and enjoys working in a fast-paced, team-focused environment.

Special Instructions

Requisition Number: PRN45788B
Full Time or Part Time? Full Time
Work Schedule Summary: Candidate must be available for varying shifts that will include evenings and weekends.
Department: 00096 - College of Law - Dean
Location: Campus
Pay Rate Range: $18.00 - $24.00
Close Date: 10/31/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9734798"">https://utah.peopleadmin.com/postings/206281