Job Details

Administrative Assistant I Student Life

Position Number: 9717849
Location: Brockton, United States
Position Type: Student Affairs and Services

Administrative Assistant I Student Life

Location: Brockton, MA Category: Support Staff Job Type: Full-time Posted On: Thu Jul 23 2026 Job Description:
The Administrative Assistant I position reports to the Coordinator of Student Life and provides administrative support to the Coordinator of Student Life, faculty, staff and students within the Student Life Department.

Essential Functions:

Assist in providing administrative support to the staff within the Student Life Department.
Proofread and review materials and maintain appropriate confidentiality and discretion of all records and correspondence.
Receive and manage inquiries to the department by mail, email, phone, and in person.
Greet faculty, staff, students, and other guests that visit the office suite and provide assistance accordingly.
Assists with the administration of Student ID Cards.
Maintain office supply inventory, submit and track office supply orders, inventory, and usage.
Assists with logistics for Student Life and club events for all campus sites.
Schedules meetings, appointments, and conference rooms.
Assist with special projects, such as awards ceremonies, open house as assigned.
Assist with purchase orders, budget processes, and direct payments.
Work with students and club advisors to collect forms and paperwork as required.
Act as Administrative Assistant to the Coordinator of Student Life.
Use Microsoft Office, Banner, Campus Groups (known as Engage @ Massasoit and other database systems to input events, data, and other information.
Coordinate the maintenance, upkeep, and repairs of the Student Life Office with the Facilities Department.
Develop and maintain good working relationships with all relevant partners, agencies, and internal and external stakeholders.
Maintain working knowledge of office policies and procedures as related to front desk responsibilities.
Assume other appropriate responsibilities as requested.

Job Requirements:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. *
An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. *

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications:

Associate's Degree in Liberal Arts, Business or Office Management
Working knowledge of Microsoft Office, especially Word, Outlook, and Excel
Critical knowledge of and usage of Banner, Interview Exchange, and other college systems
Minimum of five years full-time or equivalent part-time office work
Experience working in higher education, preferably in a community college

Additional Information:
Position Status: AFSCME union position, full-time, state funded with benefits

Hours: 37.5 hours per week.

Salary: $2,152.54 biweekly/$55,965.91 annually. Grade 15 Step 1

Worksite: Assignments will include all Massasoit sites and additional locations as necessary.

Classification Specification: https://www.mass.edu/forfacstaff/classificationspecs/home.asp

Deadline to Apply: August 9, 2026

To apply, visit http://massasoit.interviewexchange.com/jobofferdetails.jsp?JOBID=202959