Job Details

Event Planning Management

Position Number: 7276530
Location: Salt Lake City, UT
Position Type: Conference and Events Administration

Event Planning Management

Job Summary

Event Planning Management
Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Supervisor, Event Planning ManagementDirect/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences
Experience managing and executing events in a higher education setting
Experience communicating effectively with multiple stakeholders
Experience using project management tools like Trello
Experience using Handshake

Special Instructions

Requisition Number: PRN45505B
Full Time or Part Time? Full Time
Work Schedule Summary: Mon-Fri 8am-5pmSome early mornings, nights or weekends as needed.
Department: 00304 - U Career Success
Location: Campus
Pay Rate Range: 55,000-60,000
Close Date: 7/31/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/204376