Job Details

Administrative Assistants

Position Number: 7166850
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistants

Job Summary

Administrative Assistants
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Administrative Assistants, I
Performs routine tasks as directed and under close supervision.Requires little to no related experience.This is an Entry-Level position in the Support track.Expected Pay Range: $9.45 to $21.69
Administrative Assistants, II
Completes routine tasks under moderate supervision.Requires at least 1 year of related experience.This is an Intermediate Level position in the Support track.Expected Pay Range: $10.92 to $25.06
Administrative Assistants, III
Completes assignments with little supervision. May assist less-experienced team members.Requires 3+ years of related experience.This is a Skilled Level position in the Support track.Expected Pay Range: $12.62 to $28.96
Administrative Assistants, IV
Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.Requires 5+ years of related experience.This is a Highly Skilled Level position in the Support track.Expected Pay Range: $14.59 to $33.47

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Experience supporting academic departments or faculty leadership
Experience using enterprise systems such as Interfolio, Astra, CLSS, CourseDog, or similar platforms
Experience coordinating meetings, events, and faculty searches
Ability to manage confidential and sensitive information with discretion
Strong problem-solving, organizational, and multitasking skills

Special Instructions

Requisition Number: PRN45087B
Full Time or Part Time? Full Time
Work Schedule Summary: 8am to 5pm
Department: 00161 - College of Education-Dean
Location: Campus
Pay Rate Range: $9.45 - $33.47
Close Date: 8/18/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/202212