Job Details

Tribal Relations Administrative Support (Administrative Support Coordinator II), Government, Tribal, and Community Relations

California State University, San Bernardino

Job no: 555632
Work type: Staff
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Unit 7 - CSUEU - Clerical and Administrative Support Services,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

The Administrative Support Coordinator will assist the Director of Tribal Relations, the Native American Graves Protection and Repatriation Act (NAGPRA) Administrator, and the Associate Vice President for the Office of Government and Community Relations in the University's compliance activities and reporting related to federal and state NAGPRA legislation, including California Assembly Bills 275 and 389. Compliance with these requirements involves a multi-phase process of inventory, consultation, correspondence, visitation, and eventual repatriation of curated collections to Native American tribes.

Job Summary:

The Administrative Support Coordinator will assist the Director of Tribal Relations, the Native American Graves Protection and Repatriation Act (NAGPRA) Administrator, and the Associate Vice President for the Office of Government and Community Relations in the University's compliance activities and reporting related to federal and state NAGPRA legislation, including California Assembly Bills 275 and 389. Compliance with these requirements involves a multi-phase process of inventory, consultation, correspondence, visitation, and eventual repatriation of curated collections to Native American tribes.

Under general direction, the position assists with compiling and maintaining records and supporting materials related to campus regulatory compliance for NAGPRA and CALNAPRA. The role also provides comprehensive administrative support to the Office of Government and Community Relations as county and local outreach and community partnerships continue to expand CSUSB's programs and services.


Responsibilities:

Tribal Relations

• The Administrative Support Coordinator provides comprehensive clerical and administrative support to the Tribal Relations Director and the NAGPRA Administrator in support of tribal relations-related goals and initiatives. Responsibilities include, but are not limited to, coordinating travel arrangements (including authorizations, claims, registrations, and reservations); maintaining accurate calendars and scheduling meetings, events, and teleconferences; responding in a timely manner to visitors, phone calls, and electronic and other correspondence and inquiries; preparing accurate, proofread meeting minutes and contact reports; reconciling and reporting monthly on tribal relations activities; maintaining electronic and paper filing systems and office procedures and policies related to tribal relations; and coordinating and preparing background materials and specialized reports containing sensitive information for meetings, events, and teleconferences under general direction.
• Organizes, supports, and staffs tribal relations events and meetings, including campus visits by tribal nations and Native American committee on-campus meetings with federal, state, and local government agencies and community organizations. Responsibilities include creating and maintaining accurate invitation and guest lists; processing invitations and meeting notices; tracking responses; coordinating and confirming venues, technology support, catering services, event set-up, supplies, parking, and other event requirements; understanding and utilizing event protocols; coordinating proclamations; creating agendas; drafting communications to attendees and supporting parties; developing and maintaining planning guidelines; coordinating with presenters, panelists, and other key participants; assisting with the research and development of electronic presentations and collateral materials; and tracking event and meeting expenses.
• Keeps the Tribal Relations website updated in a timely manner.

Office of Government & Community Relations

• Supports the Associate Vice President for Government and Community Relations with the office functions including supporting and staffing on campus events, campus visits and community events.
• Researches, summarizes, and analyzes information, compiling data to prepare reports containing sensitive information under general direction.

Other classification related duties as assigned.


Minimum Qualifications:

• High School diploma or its equivalent
• Five years of progressively responsible experience in general clerical or secretarial work or equivalent.

Required Qualifications:

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications:

• General understanding of Tribal history and Sovereignty.
• Knowledge of working with elected, appointed officials, agencies, and sovereign nations.
• Knowledge of budget and travel policies and processes.
• Experience effectively navigating and contributing to multiple projects concurrently, ensuring optimal resource allocation, meeting deadlines, and delivering high-quality outcomes.
• Experience working in large organizations.
  
  

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.



Initial salary step placement will be Step 1 ($4,367/month) for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6,362 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.


This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.



The application deadline is: March 13, 2026

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the <a title="Original URL: https://calstate.policystat.com/policy/10899725/latest/. Click or tap if you trust this link." href="https://apptrkr.com/get_redirect.php?id=6963766&targetURL=https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F10899725%2Flatest%2F&data=05%7C02%7CJoseph.Ornelas%40csusb.edu%7C20d6e15faa464cfdbf9308de6380b2de%7Cd73b9eaa07c947c4a6cef13bee0e8117%7C0%7C0%7C639057601570238608%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IvxBluRyw312NQksnVNl1%2BWBcuDAy5fU%2Fu1b4OIn1eE%3D&reserved=0">CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://apptrkr.com/get_redirect.php?id=6963766&targetURL=Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


Applications close: Sat, 14 Mar 2026 06:55:00 GMT

To apply, please visit: https://careers.pageuppeople.com/873/sb/en-us/job/555632









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