Job Details

Executive Director, Institutional Effectiveness and Planning

Position Number: 6956738
Location: Pasadena, CA
Position Type: Institutional Research and Planning

Executive Director, Institutional Effectiveness and Planning

Pasadena City College

Salary: $200,741.76 - $210,778.80 AnnuallyContract Management

Job Type: Classified Administrator

Job Number: 09833

Location: Pasadena, CA

Department: President Office

Closing: 3/17/2026 11:59 PM Pacific

Reporting to the Superintendent/President, the Executive Director of Institutional Effectiveness and Planning provides strategic leadership for integrated planning, program evaluation, and institutional research to advance institutional effectiveness, continuous improvement, and accountability. This includes aligning unit-level goals, actions, metrics, and responsibilities with the College's Strategic Plan and Board of Trustees' goals and ensuring evidence-based decision-making throughout the District. The Executive Director also supports grant development and stewardship by providing data analysis, evaluation design, performance measures, and outcomes reporting aligned with institutional priorities.

The Executive Director coordinates institutional data submissions to state, local, and federal agencies; provides leadership and guidance for institutional accreditation and program-specific accreditation; and collaborates with internal and external stakeholders conducting research and evaluation projects for the District. This role supports students, faculty, administration, and the college community by managing integrated planning and research, and reporting functions and by providing regular analyses and updates to the Superintendent/President, Board of Trustees, and Executive Committee.

EXAMPLE OF DUTIES:

Provides guidance, coordination, and leadership for institutional research, including research design and methodology, statistical analysis, and data interpretation; develops evidence-based recommendations and actionable strategies; prepares detailed technical research, evaluation, and planning reports; and supports faculty, administrators, and staff in designing research instruments for data collection and assessment.
Monitors and analyzes college performance and planning information, including Integrated Postsecondary Education Data System (IPEDS) submissions, California Community Colleges Chancellor's Office (CCCCO) metrics, outcomes and assessment results, demographic trends, and enrollment management data
Advises on research design, statistical analysis, and data interpretation for use in all college decision-making processes.
Represents the District and participates in assigned campus, regional, and state committees; participates in professional development opportunities; and models continuous learning and improvement.
Provides leadership in the collection, analysis, interpretation, use, and dissemination of institutional data.
Oversees Board policies and administrative procedures to ensure compliance with all relevant regulations and laws.
Serves as the college's Accreditation Liaison Officer (ALO) and manages the college's accreditation activities, facilitates the preparation of annual, midterm, 8-year evaluations, substantive change reports, and other required reports for submission to the Accrediting Commission for Community and Junior Colleges (ACCJC).
Designs, implements, and analyzes surveys to support and evaluate institutional planning, program review, shared governance, and other college-wide decision-making processes.
Supports grant proposal development and leads grant evaluation activities, including research design, data collection tools and instruments, analysis planning, and dissemination of findings to meet funder requirements and inform decision-making.
Prepares and delivers presentations on issues relating to institutional effectiveness.
Prepares the college's 320 report and assists in the annual development of Full-Time Equivalents (FTES) projections.
Monitors college information such as IPEDS data, CCCCO data metrics, outcomes and assessment data, demographic data, and enrollment management data.
Leads the planning, organization, and direction of efforts to establish an integrated strategic plan.
Optimizes the use of district resources in support of student success.
Provides direction and support in the design, prioritization, and implementation of ongoing and ad-hoc research and program evaluation requests.
In conjunction with the Program Review Committee (PRC), manages and implements the college's program review process.
Provides research, data, staff, and administrative support to the college's Program Review Committee.
Supervises the preparation of the college's annual fact book and other institutional reports requiring statistical and descriptive information to document and communicate the college's effectiveness.
Contributes to and supports the validation of placement testing, nursing entrance program criterion, and other curricular research activities such as prerequisite validation with analytical data.
In conjunction with the Information Technology Services unit, designs and maintains a longitudinal institutional research database.
As a member of the Executive Committee, works in a team to coordinate college-wide enrollment management, student support, fiscal management, institutional planning, and effectiveness, fundraising and donor support, and external grants.
Directly manages all aspects of the Office of Institutional Effectiveness' employee lifecycle, including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to District policies and legal requirements.
Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Master's degree related to higher education with emphasis on research and planning in higher education.
Five (5) years of increasingly responsible experience on the design and implementation of research, planning, and program review activities at the college, university, or community college level.

PREFFERED QUALIFICATIONS:

Doctoral degree in a related discipline.
Five (5) years of increasingly responsible experience in a leadership position in research & planning, preferably at a community college.

KNOWLEDGE, SKILLS, AND ABILITIES: May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE:

Brings expertise in instructional practices, accreditation standards, and program review processes.
Maintains knowledge of laws, codes, ordinances, regulations, and pending legislation related to institutional assessment, research, and planning.
Understands the evolving role of community colleges in addressing workforce development needs.
Interprets and applies complex educational regulations, including the California Education Code.
Navigates governance structures and policy frameworks within the California Community College system.

SKILLS:

Applies advanced research methods to support strategic planning and performance evaluation across the district.
Utilizes statistical software and data systems to manage and analyze institutional data.
Oversees budget planning and financial operations with accuracy and strategic foresight.
Leverages emerging educational technologies to enhance teaching and learning environments.
Collaborates effectively across departments to advance institutional goals and initiatives.
Delivers compelling presentations using digital tools and engaging communication techniques.
Communicates clearly and persuasively in both written and verbal formats.
Organizes and executes multifaceted projects that span multiple departments and timelines.

ABILITIES:

Demonstrates leadership in administering institutional effectiveness initiatives within a community college setting.
Directs staff performance evaluations and departmental operations with fairness and consistency.
Champions continuous improvement through tactical planning and implementation of institutional research efforts.
Demonstrates clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

PHYSICAL ABILITIES AND WORK ENVIRONMENT: Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.
This is primarily a sedentary office classification although standing and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

WORK ENVIORNMENT:

Employees work in an office environment with moderate noise levels, controlled temperature conditions.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

CORE COMPENTENCIES: The District has identified the following essential skills and attributes needed for success in this position.

Strategic Planning & Institutional Alignment
Institutional Research & Data Analytics Expertise
Data Governance & Compliance Oversight
Executive Communication & Board-Level Reporting
Technology Systems Proficiency
Collaborative Leadership & Stakeholder Engagement
Continuous Improvement & Accreditation Readiness
Equity-Minded Inquiry & Evaluation

SALARY:
$16,728.48 - $17,564.90 monthly
$200,741.76 - $210,778.80 annually

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5239232/executive-director-institutional-effectiveness-and-planning

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