Job Details

Administrative Assistant - Dermatology

Position Number: 6940005
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant - Dermatology

Job Summary

Administrative Assistant
Performs a variety of administrative support duties for the Administration of the Department of Dermatology to ensure operations run smoothly and efficiently. Will work for several department directors.

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This position may be hired at a level III or level IV. More details will be shared during the interview process.

Responsibilities
Administrative Assistant
Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies.

1. Provides administrative support for directors in the Dermatology administrative office.
2. Create and maintain digital files and resources, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
3. Manage calendars and schedules for administrators.
4. Coordinate meetings and conferences, including preparing meeting agendas, taking minutes, and tracking projects and action items from meetings.
5. Help coordinate new faculty and APC onboarding and orientation; also assist with pre-hire/onboarding steps for staff.
6. Collects, organizes and analyzes data for reports, including patient survey data, compliance reports, etc.
7. Assist with purchasing and making travel arrangements.
8. REDCap superuser for the department.
9. Remain knowledgeable of department policies.
10. May make contacts of a sensitive, complex, and confidential nature.
11. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to the job.

Administrative Assistants, III: Completes assignments with little supervision. May assist less-experienced team members.Requires 3+ years of related experience.This is a Skilled Level position in the Support track.
Job Code: S22733Grade: S16
Administrative Assistants, IV:Performs advanced tasks under minimal supervision. May mentor less-experienced team members.
Requires 5+ years of related experience.This is a Highly Skilled Level position in the Support track.Job Code: S22734
Grade: S18

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Special Instructions

Requisition Number: PRN44298B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday
Department: 01450 - Dermatology Clinical Group
Location: Campus
Pay Rate Range: 19.00-30.00, depending on job level and experience
Close Date: 5/16/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/196663