Job Details

Study Coordinator

Position Number: 6920911
Location: Salt Lake City, UT
Position Type: Laboratory and Research

Study Coordinator

Job Summary

Study Coordinators
Coordinates technical and administrative details involved in a clinical or research study. Assists the Principal Investigator in achieving study integrity and objectives through the successful implementation and completion of protocols and procedures. Coordinate technical and administrative aspects of research studies, supporting research goals and protocol implementation. Assists with documentation, logistics, budget negotiations, and data management. Ensures accuracy and compliance for successful study outcomes.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

General

Manages multiple study protocols in various stages from start-up to close out.
Assesses protocol for clarity and subject safety, reviews inclusion/exclusion criteria; clarifies concerns and questions with Principal Investigator and sponsor.
Attends, participates, and coordinates Investigator and staff meetings.
Advises team regarding specific study assignments and timelines.
Helps to revise or create a manual of operations if not provided.
Tracks and reports screening, approach, and consented numbers to managers.
Assists with negotiating contract budget and payment terms.
Coordinates with office administration to obtain lab and technical supplies, issue participant payment, resolve research billing issues, or setup marketing materials or campaigns.
Reviews and clears research related billing in a timely manner.
Collaborates professionally internally and externally to ensure the success of all research under the department
Maintain accurate and timely communication to team members

Research Studies

Create study materials with clear and simplified guidelines based on the MOP
Manages screening and enrollment logs
Explains and obtains informed consent, medical history and demographics; documents in source file and maintains with historical data, status reports, progress notes, and subject log to help ensure subject safety.
Trains research assistants and other research staff as needed on protocols and office operations.
Be available to any staff working on your studies
May perform functions required of a Research Assistant as necessary.
Documents all protocol deviations, reconciles test article accountability at study close out and prepares summary report for sponsor.

Laboratory & Sample Processing

Ensure compliance to laboratory rules and regulations to ensure safety and integrity of all research samples and staff
Notify Lab Manager of any issues, concerns, or supplies needed
Ensures proper collection, storage, and inventory of study samples.
Maintain all research supplies, ensuring organization and ease of access for staff
Maintain shipping certification

Data Collection

Assists in building or reviewing all REDCap's as needed by the OGRN department
Verify all data entered into research studies databases are accurate and verified
Completes, audits, corrects CRFs, relays CRFs to sponsor.
Complete data cleaning practices periodically to ensure quality of data
Assist PI's with data pulls from our databases as needed, or facilitating statistical analysis support as needed with the OGRN biostatistician

Compliance

Works with the Regulatory Manager to ensure reporting and documentation comply with FDA, IRB, and sponsor regulations
Maintains all regulatory logs (DOA, Training Logs, and any needed Note to File)
Reports and tracks adverse events (AE). Reports serious AEs to IRB and sponsor.
Documents all protocol deviations, reconciles test article accountability at study close out and prepares summary report for sponsor.
Provides, Tracks and participates in audits of participant compensation

Departmental

Collaboration: Works effectively with others to meet goals and satisfy Department objectives, by developing and maintaining strong relationships with internal and external partners, fosters a collaborative culture in which people from all backgrounds are respected and valued
Communication: Listens to attentively and with empathy to concerns expressed by others, tailors' message to the audience, keeps people up to date with information, and encourages others to express their views.
Demonstrates Accountability: Accepts responsibly for one's own performance and actions, follows through on commitments, treats others fairly and consistently and protects confidential information.
Demonstrates Collaborative Behavior: Listens with an open mind to understand different points of view. Encourages others to share their thoughts and is proactive to offer support.
Engages and Inspires Others: Conveys trust in people's competence to do their jobs, creates a feeling of energy, excitement, and personal investment, inspires others to excel, rewards and recognizes great performance.
Facilitates cooperative and collaborative community and institutional relationships

Team Culture

Supports a transparent and supportive work environment
Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
Communicates problems, issues and frustrations to supervisor and/or OB/WCSL Leadership

University of Utah Health Benefits Package
University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.

Work Environment and Level of Frequency that may be required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Study Coordinator, III Coordinate technical and administrative details of research studies, supporting Principal Investigators in implementing protocols and procedures. Assess protocol clarity and criteria, and address concerns with the PI and sponsor. Participate in meetings to advise on assignments and timelines. Obtain necessary documentation and maintain accurate records. Coordinate facility and equipment availability as required. Report adverse events and document deviations as necessary. Assist with data management, including completing, auditing, and correcting records. Support budget negotiations and maintain documentation per regulatory guidelines. Manage documents and ensure proper specimen handling. Perform additional research support tasks as needed.
Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.This is a Career-Level position in the General Professional track.Job Code: PZ1723Grade: P12Expected Pay Range: $27,194 to $62,386
Study Coordinator, IVIndependently coordinate technical and administrative details for multiple research studies, assisting Principal Investigators in achieving study objectives. Assess protocol clarity and subject safety independently, lead recruitment processes, and maintain comprehensive study documentation. Coordinate complex study visits and ensure resource availability. Report adverse events, audit and correct CRFs, negotiate contract budgets and payment terms, and maintain contact with the board for document submissions. Ensure proper specimen collection, processing, and shipment as required.Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.This is an Advanced-Level position in the General Professional track.Job Code: PZ1724Grade: P13Expected Pay Range: $29,913 to $68,625

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).Department may hire employee at one of the following job levels:
Study Coordinator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Study Coordinator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience).

Preferences

Special Instructions

Requisition Number: PRN44245B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8:00am - 5:00pm. Some variance in shift times may occur per study needs. On-call for holidays and as needed to provide study coverage.
Department: 00931 - Ob/Gyn Research Network
Location: Campus
Pay Rate Range: $42,349 to $63,300
Close Date: 3/6/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/196364