Job Details

Housing Facilities Coordinator

Position Number: 6862359
Location: Seaside, CA
Position Type: Residence Life and Housing

Housing Facilities Coordinator

University Corporation at Monterey Bay

Salary: $25.00 - $27.00 Hourly

Job Number: 2026-00001

Location: CSUMB Main Campus- Seaside, CA

Department: Student Housing Residential Life (SHRL)

Description

Housing Facilities CoordinatorStudent Housing and Residential Life
Priority Screening Deadline: February 5th, 2026, all positions are open until filled
The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University.

The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

POSITION SUMMARY
Under the general direction of the Associate Director for Facilities and Planning (ADFP) and Assistant Director for Housing Facilities (ADHF) of Student Housing and Residential Life (SHRL), the Housing Facilities Coordinator (HFC) primary role is to manage day to day reactive maintenance within the residential campus at CSUMB. The HFC serves as a liaison between CSUMB facilities-related departments, Student Housing and Residential Life (SHRL) staff, residents living in the communities, the University Corporation at Monterey Bay (Corporation), GreyStar Residential Company (GreyStar) and 3rd party contractors to ensure that facilities issues are resolved and fully completed in an efficient and timely manner. The person in this position must foster effective communication among all parties involved in, and the parties affected by maintenance and emergency repair issues, preventative maintenance planning, occupancy and use of the facilities, and any construction or capital projects.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
General Project and Facilities Coordination:

Collaborate closely with CSUMB Facilities departments, the Associate Director of Facilities and Planning, and the Assistant Director for Housing Facilities to oversee all aspects of residential facility management, including general maintenance, improvements, and capital projects.
Assist in planning and implementing major renovations, repairs, and improvements for residential facilities.
Research and manage the installation of new furniture, fixtures, equipment (FF&E), and appliances, ensuring compliance with campus standards and in coordination with Facilities Management and Assistant Director for Housing Facilities.
Execute communication plans to minimize construction and renovation impacts on residents, ensuring clear and timely communication with students, staff, and other stakeholders.
Support student relocation efforts during facilities-related emergencies or scheduled maintenance events, coordinating efforts with SHRL staff, Residential Life, and other campus partners.
Review and assess building conditions regularly in collaboration with the Associate Director for Facilities and Planning and the Assistant Director for Housing Facilities, ensuring compliance with SHRL standards, State Fire Marshal regulations, and Campus inspection requirements.
Work closely with the Associate Director for Facilities and Planning, Assistant Director for Housing Facilities, the CSUMB Capital Planning department, and external contractors to ensure successful project execution and coordination with the daily operational needs of the housing program.

Work Order Management and Turns Support:

Oversee the submission, tracking, and follow-up of work orders, ensuring timely completion and customer satisfaction in coordination with staff, vendors, and contractors.
Provide quality assurance reviews of completed work orders to ensure they meet appropriate standards and follow CSUMB policies and procedures.
Serve as the primary point of contact for vendors and contractors related to maintenance, construction, and summer/fall move-ins, ensuring adherence to deadlines.
Utilize software systems like StarRez, Limble, and others to manage and track work orders, facilities use, asset maintenance, and conditions information, providing training and support to staff on system usage.
Ensure the proper management of janitorial and maintenance turns in preparation for annual and seasonal move-ins, including coordination with Housing Operations and other campus departments.

Access Control and Key Management:

Oversee the key management processes, including distribution, monitoring, and supporting the campus lock shop in addressing key and lock-related issues.
Collaborate with Housing Operations in key readiness and distribution for summer conferences, staff, and residents, ensuring timely execution during check-in/check-out periods.
Ensure the inventory and reconciliation of all access control items, including keys, locks, and access cards, and work with the Operations and Business/Finance staff for billing related to lost keys.

Staff Supervision and Development:

Supervise and provide leadership to 6-10 student assistants supporting housing facilities services, including recruitment, training, scheduling, performance management, and coaching.
Ensure that student staff complete their tasks efficiently, such as walkthroughs, work order follow-up, inventory management, and other duties as assigned.
Provide guidance and mentorship to student assistants, helping them develop leadership, communication, and problem-solving skills, ensuring they are equipped to handle various operational needs.
Provide training on the work-order system to professional and paraprofessional staff.

Emergency and Special Projects:

Assist in the development and implementation of emergency response protocols related to facilities issues, ensuring that student housing remains safe and operational during crises or major repairs.
Participate in special projects outside the normal scope of facilities and housing operations, including major renovations, contracted work, and capital planning initiatives as directed by senior leadership.

Other Responsibilities:

Promote and maintain an atmosphere of excellent customer service in daily interactions with students, SHRL staff, campus partners, contractors, and vendors.
Collect and analyze data related to work orders, facilities concern, and resident satisfaction, and report findings to inform future planning and improvements.
Assist in the development and implementation of departmental assessments, including surveys and feedback mechanisms for students and staff.
Work with the SHRL leadership team to develop strategic goals and objectives for facilities management and housing operations, ensuring that projects align with both short-term needs and long-term plans for the residential community.

OTHER FUNCTIONS

Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

On-Site Position
Work Location: Main Campus - 100 Campus Center, Seaside, CA

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to read, understand and utilize technical information and parts lists. Ability to ensure accuracy and maintenance of assigned record-keeping systems, and to prepare reports. Ability to motivate and lead the work of others. Ability to work effectively with all levels of university personnel Ability to read and write at a level appropriate for the position.
Administrative experience with a high-paced working environment. Highly organized with excellent ability to multitask in a fast-paced environment, perform under pressure (or in emergency situations), and prioritize effectively to meet deadlines.
Strong communication and customer service skills. Experience with tracking and monitoring software. Excellent organizational skills. Proficient in the use of personal computers including word processing, spreadsheets and database software

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience:

Associate degree or equivalent.
Experience within facilities may be substituted for education on a year-for-year basis.

DESIRABLE QUALIFICATIONS

Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Experience managing front desk operations in a student housing setting highly desirable; demonstrated leadership experience in student housing
Experience working with a multicultural population; familiarity performing community service learning; and demonstrated technical literacy.
Fluent in multiple languages, particularly Spanish

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity, or national origin. Consistent with California law and federal civil rights laws, The University Corporation at Monterey Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.

Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The University Corporation at Monterey Bay complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy.
We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are "at-will" employment.
CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions - This position has been designated as a sensitive position with:

responsibility for the care, safety and security of people (including children and minors), animals and CSU property

FERPA:

This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Clery Act:

This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security department
Are responsible for campus security
Are designated as the contact for reporting criminal offenses
Have significant responsibility for student and campus activities

Special License or Certifications and Conditions:

May require occasional evenings and/or weekend work.

Questions can be sent to: hr_corporation@csumb.edu.

SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The hourly hiring range for this position is $25 - $27. Classification: Grade 4, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide (Download PDF reader) for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/5203620/housing-facilities-coordinator

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