Job Details

Associate Director, HR, Provost Centers

Position Number: 6715950
Location: Philadelphia, PA
Position Type: Human Resources

Associate Director, HR, Provost Centers

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director, HR, Provost Centers

Job Profile Title
Associate Director D, Human Resources, School/ Center

Job Description Summary
The position reports to the Director of Human Resources, Office of the Provost, and will act as a senior HR partner for assigned departments/centers. These include Undergraduate Admissions, Penn Global, and the Penn Museum, among others. In this role, the selected candidate will serve as a strategic partner to their areas and be responsible for addressing staff relations issues, providing performance management guidance, overseeing hiring processes, facilitating onboarding, and collaborating with managers and staff to offer guidance on a range of issues. This candidate will also support the Provost Center HR staff in other areas related to the Provost.

Job Description

Job Responsibilities

Act as an HR partner for selected departments/centers; handle all staff relations issues; advise directors, managers, and staff on HR policies, procedures, and best practices; review and assist with all performance management issues. Manage collective bargaining agreements (CBA's) for unionized staff within assigned areas.
Liaise with executive leaders on HR needs of selected staff, assisting with HR related programs, such as annual performance reviews; Assist managers & staff with questions on HR and University policies, benefits; train new managers on best practices.
Participate in organizational development and strategic planning for assigned areas, providing guidance on the most effective implementation of changes. Work with leadership on implementation.
Partner with compensation on standard processes: reviewing positions to determine job profile/salary/title; reviewing requests for mid-year adjustments for reclassification and/or salary adjustments; working with managers to develop job descriptions for new or replacement positions.
Coordinate with PAA Finance Group to ensure decisions/actions are within budgetary constraints. And coordinate hiring processes with talent acquisition partners. Assist with organizational issues as needed.
Lead HR-related initiatives, including process improvements and strategic projects.
Work with hiring officers to onboard staff appropriately; conduct exit interviews; and provide advice to senior leadership based on the interviews. Review benefits with new staff as needed.
Develop and deliver training programs addressing the needs of supervisors and/or staff.
Other duties and responsibilities as assigned

Qualifications

Bachelor's degree plus 5-7 years of related experience or equivalent combination of education and experience required. Experience in human resources management is required. Higher education experience preferred.
Experience should include most or all of the following areas: employee relations, classification and compensation, job analysis, job evaluation, recruitment, retention, organizational and talent development, employee engagement and communications, investigations, and labor relations.
Demonstrated ability to work and communicate effectively with all constituencies of a diverse university community, outstanding leadership and management skills, and understanding of automated management information systems, and a sound knowledge of relevant federal, state and local government regulations and equal opportunity policies are required.
Aptitude for balancing multiple priorities, combined with strong organizational, time management, and prioritization skills, is required. Prior Workday experience preferred.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost's Center

Pay Range
$91,000.00 - $113,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3401-Walnut-Street/Associate-Director--HR--Provost-Centers_JR00114060