Job Details

Library Systems Technician

Position Number: 6698014
Location: Gilroy, CA
Position Type: Libraries

Library Systems Technician

Gavilan College

Salary: $30.09 - $37.31 Hourly

Location: Gilroy Campus

Job Type: Full-Time

Job Number: 202500101

Department: Library

Closing: 11/25/2025 11:59 PM Pacific

Bargaining Unit: CS

Definition

Under general direction, to provide library hardware and software technical support and systems administration; to act as purchasing agent for the library, procuring all materials, supplies, furniture and equipment; to provide training and support to staff in using various modules of library management software; and to perform related duties as assigned.

Distinguishing Characteristics

Ideal Candidate:
Ideal candidate for the Library Systems Technician for the Gavilan College Library has a demonstrated background and experience in library acquisitions, cataloging, and overseeing the operation of the library's multiple computer systems (platforms) and related software; provides ongoing technical support for library staff and public computers, investigates and solves software and hardware problems, works closely with the IT Department and or vendors to troubleshoot and solve complex problems. In addition, the ideal candidate has experience with budgeting and fiscal year planning, including processing library acquisitions and tracking requisitions, purchase orders (POs), and vendor invoices to ensure timely and accurate acquisitions and renewals of library resources and technology subscriptions and compliance with district fiscal procedures to support timely renewals and resource continuity.

Essential Duties

Purchases materials, supplies, furniture and equipment; shops among vendors and suppliers for price and quality; completes and processes requisitions; generates orders;
Receives items ordered, unpacks and inspects, reconciles with shipping documentation; and contacts suppliers to resolve discrepancies;
Forwards invoice with approvals to Business Office for payment and confirms payment by auditing a report generated from the accounting system;
Maintains files and records of purchases, documentation and vendor information;
Tracks purchasing costs against budgeted amounts;
Provides technical and user support services for library management system; trains library staff in use of system modules;
Maintains software modules used for library acquisitions, circulation and cataloging;
Acquires books, serials and periodicals for library; downloads bibliographic data from various sources through the cataloging module; and generates claims for missing issues;
Operates library systems containing user information, user rights, and security;
Uses systems administration module to create calendars that determine circulation parameters based on each item's checkout date and due date; maintains a hierarchy grid to arrive at a check out period unique to each type of item depending on category of patron;
Catalogs and processes all physical materials being added to the library including books, textbooks and DVDs; uses multiple library software platforms to copy catalog new items or creates a record if necessary; scans in new barcodes on books; attaches date-due slips and spine labels; transfers DVDs from commercial packaging to specialized library cases; catalogs textbooks at the beginning of each semester.
Assists in the recruitment and selection of student employees; provides instruction and oversees student work in assigned areas.
Generates routine and customized reports using database programs; and generates basic reports for acquisitions, circulation, and cataloging;
Performs administrative duties such as, preparing cashbox for circulation desk, removing coins from copiers; counting and depositing cash, and keeping budget records.

Minimum Qualifications, Education, and Experience

Knowledge of:

Principles of accounting or bookkeeping.

Operate a computer and use standard business software

Advanced features of Microsoft Teams, Outlook, Excel, and Word.

Training fundamentals.

Filing and record keeping

Library of Congress classification, subject headings, MARC records, and library terminology.

Skill in:

Working in and contributing to a team environment

Working independently and organizing workflow.

High degree of attention to detail.

Excellent communication, organization and problem-solving skills.

Analyzing and researching a variety of information resources including the internet. Evaluating and recommending acquisitions of hardware, software, equipment and supplies.

Keyboarding or typing and operating a 10 key adding machine by touch.

ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

An Associate of Arts degree in library systems, business or public administration including coursework in information technology, computer science or a related field, and three years of technical experience with networks and personal computer administration.

PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are:

Vision sufficient to read, view computer screens, repair computers and identify color coded cable; speech and hearing to teach and share information; touch and manual dexterity to use and repair computers; mobility to handle books, move around the library and install equipment; lifting up to 25 pounds to unpack boxes of books and equipment and pushing book carts weighing up to 150 pounds. This work is performed indoors in a college library with some exposure to allergens.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

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To apply, please visit https://www.schooljobs.com/careers/gavilan/jobs/5133551/library-systems-technician

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