Job Details

Admissions Coordinator

Position Number: 6689475
Location: Madison, WI
Position Type: Admissions/Enrollment

Admissions Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
October 30, 2025

Application Deadline:

Salary Information:
$22.51 - $26.30
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:
Senior Enrollment Services

Job Description:

Enrollment Services at Madison College is seeking an Admissions Coordinator to join the team. This position is responsible for monitoring waitlists, optimizing admissions business processes, and resolving issues to ensure timely and consistent waitlist management. Success in this role requires sound judgment, accurate recordkeeping, and collaboration across departments to maintain equitable and student-centered practices.

The Admissions Coordinator plays a vital role in advancing institutional goals by supporting equitable access, accurate enrollment, and student completion. This position helps ensure that students experience a clear, transparent, and supportive admissions pathway as they pursue their academic goals.

This is a full time, 52-week position with standard business hours of Monday through Friday, 8:00am - 4:30pm, with flexibility to adjust working hours between core hours of 7:00am - 6:00pm with supervisor approval. Work is primarily performed on-site at the Truax Campus, with the potential for a hybrid work schedule (up to two days remote per week) after successful completion of a three-month training period. Remote work options are subject to change per Madison College policy.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled, with a first review date of November 24, 2025, at 11:59pm. After this date, the recruitment may close without further notice. Interviews will begin within a week of the first review date.

Required Documents (2):

Resume
Cover Letter

Failure to include these documents with your application submission will render your application ineligible.

Accountabilities:

Monitors and manages student progression on program waiting lists by analyzing historical trends and real-time enrollment data to forecast wait times, inform planning, and ensure timely, equitable student movement amid changing capacities and readiness levels.
Collaborate with Advisors, Program Directors, and onboarding staff to align waiting list processes with diverse program structures and evolving needs, adapting workflows and communications to maintain consistency and fairness across student populations.
Coordinates with the Communications Team to deliver timely, accurate, and program-specific messaging related to waiting list status and next steps, managing student inquiries and ensuring questions are addressed or appropriately referred.
Oversee the accuracy and integrity of student records across enterprise systems (SIS, imaging, CRM) by identifying and resolving data issues and ensuring alignment with institutional reporting and compliance standards.
Develops and maintains comprehensive business process documentation for admissions operations, ensuring procedures reflect current practices, regulatory requirements, and institutional goals.
Designs and delivers training programs for Enrollment Services and other college staff to promote knowledge transfer, consistency, and operational readiness in complex admissions processes.
Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities

Knowledge of admissions policies, eligibility criteria and enrollment practices.
Knowledge of student information systems, data standards and educational information privacy regulations.
Ability to demonstrate organizational skills, precision, and keen attention to detail.
Ability to reconcile data derived from different sources and critically analyze complex departmental operations and policies
Skill in documenting business processes and creating user-friendly reference materials.
Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Minimum Requirements:

Associate degree or equivalent additional work experience
1-3 years of relevant working experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Admissions-Coordinator_R0005653

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.