Job Details

WLI Program Assistant

Position Number: 6676672
Location: Salt Lake City, UT
Position Type: Extension and Outreach

WLI Program Assistant

Job Summary

Program Assistants II

The Westside Leadership Institute (WLI) Assistant supports the Institute's operations, programming, and community engagement on Salt Lake County's west side. Under the supervision of WLI's Partnership Manager and UNP Director, the WLI Assistant helps with logistical coordination, communications, participant support, and event preparation, ensuring that WLI's programs run smoothly and impactfully.

This position is expected to assist across WLI's core initiatives (e.g., Fundamentals, Workshops, Startups) and community-based work. It is part-time and may occasionally require evening or weekend work for events or community meetings. The work location is based out of the Hartland Partnership Center 1578 W 1700 S Salt Lake City, UT.

Position is grant funded for 2 years and will end at that time. We are working to secure additional funding for continuation.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Program Assistant, II

Assist with day-to-day administrative tasks: document preparation, data entry, filing, scheduling, email correspondence, and maintaining files
Support program coordination: help prepare materials for workshops, courses, community meetings, and cohort sessions
Set up and clean up venues for in-person events (arranging tables/chairs, signage, name tags, AV equipment)
Assist with communications and outreach: updating the website or social media, crafting emails, printing, and distributing promotional materials
Track participant registration, maintain participant databases, monitor attendance, and produce simple reports
Provide front-line support to program participants: answering phone calls, greeting guests, responding to questions, guiding participants
Serve as liaison or support for partners, funders, and stakeholders, as directed
Assist with evaluation, feedback collection, and reporting by distributing surveys, gathering responses, and summarizing results
Participate in site visits, community meetings, or other fieldwork as needed
Help manage supplies, ordering, and inventories for program materials
Support special projects, as assigned, including grant reporting, community engagement, or initiative-specific tasks

Note: This job description is not exhaustive. Duties may be added or modified as the needs of WLI evolve.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Program Assistant, II: Requires at least 1 year of related experience.

Preferences

Experience working in nonprofit organizations, community-based programs, or leadership development programs
Familiarity with the west side stakeholders
Experience with social media management, website content editing, or communications tools
Grant writing or reporting experience
Bilingual skills
Driver's license

Special Instructions

Requisition Number: PRN16486N
Full Time or Part Time? Part Time
Work Schedule Summary: Varies depending on Spring, Fall, & Summer Semester - primarily Afternoons/Evenings, Some Weekends as needed for events
Department: 00480 - Univ Neighborhood Partners
Location: Other
Pay Rate Range: 18.00 to 20.00
Close Date: 11/10/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/190917