Job Details

Administrative Coordinator

Position Number: 6555415
Location: Providence, RI
Position Type: Secretary and Administrative Assistants

Administrative Coordinator
Brown University

To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/224-Thayer-Street/Administrative-Coordinator_REQ203952

Job Description:

About Brown:

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

About the Opportunity:

The Data Science Institute (DSI) is a campus hub for research and education in the emerging field of data science. DSI currently includes two interdisciplinary research centers, the Center for Computational Molecular Biology (CCMB) and the Center for Technological Responsibility (CNTR).

CNTR's mission is to redefine computer science education, research, and technology to center the needs, problems, and aspirations of all those that technology has left behind.

Responsibilities:

The Center for Technological Responsibility, Re-imagination, and Redesign (CNTR) guides the way on how to build technology that works-for all-by ensuring a focus not on what we build, but on the people we are building for.

The Administrative Coordinator position requires a dynamic and highly organized person to provide comprehensive administrative support to the CNTR Director. In this fast-paced and collaborative environment, they will be the central point of contact, ensuring seamless communication between the CNTR Director, academic collaborators, university leadership, and external partners. Their role is essential for managing the CNTR Director's demanding schedule, coordinating events, and maintaining organizational processes. The ideal candidate has experience as an executive assistant to a high-profile executive. They are proactive, detail-oriented, and capable of handling a wide range of responsibilities-from calendar management and travel arrangements to assisting with special projects and event coordination. This is a unique opportunity to play a vital role in an organization that is shaping the future of responsible technology.

Responsibilities include:

Manage Director's schedule and communications: Maintain a complex digital calendar, including meetings, appointments, and events, across multiple global time zones. Review, triage, and process all incoming correspondence, exercising discretion to route communications and draft responses.
Prepare for Meetings: Prepare agendas, setup calendar invites, reserve rooms as needed, and gather all necessary briefing materials to ensure they are fully organized for all engagements. Take notes or minutes as appropriate.
Strategic Administrative Support: Act as a point of contact for internal and external committees, creating and coordinating materials. Triage requests for funding, purchasing, and faculty appointments, and anticipate the Dean's needs by drafting executive summaries or reports to aid in decision-making.

This is a term-limited position with potential for renewal pending university funding and need. The current end date for this position is 08/30/2027.

Qualifications:

Education and Experience:

Required: Associates degree plus at least three years of executive assistant experience, or equivalent combination of skills and experience
Preferred: An interest or background in responsible technology, computer science, data science, or other related fields.

Job Competencies

Proactive, confident, self-starter, capable of stepping into the role and navigating ambiguity.
Ability to manage and balance competing priorities of the Executive's schedule
Excellent communication skills, both verbal and written and the ability to work effectively with diverse populations
Exceptional attention to detail, proactive nature, ability to multi-task and work well both independently and as a member of a team
Professional demeanor with the ability to project a positive image and represent the CNTR Director
Excellent computer skills transferable across platforms.
Excellent organizational and creative problem-solving skills

Salary Grade:

8

Additional Information:

Applicants are asked to include a cover letter and resume.

All offers of employment are contingent upon successful completion of a background check.

Brown University cannot provide visa sponsorship for this position.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-08-22

Job Posting Title:
Administrative Coordinator

Department:
Data Science Institute

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Hybrid Eligible

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.