Job Details

Academic Operations Coordinator

Position Number: 6545968
Location: Seattle, WA
Position Type: Other Administrative Positions

Academic Operations Coordinator

Seattle University

Academic Operations Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Course Scheduling and Enrollment Support (50%)

Support scheduling and enrollment process of all courses in the College of Science and Engineering (CSE), working with department chairs, program directors, senior administrative assistants, and the Office of the Registrar.
Maintain master schedule of courses for CSE.
Provide training for new staff and faculty on scheduling software, processes, and forms.
Provide scheduling coverage for departments in absence of a department senior administrative assistant.
Conduct an annual lab fee audit with departments, budget office and student financial services.

Support for Curricular Initiatives (30%)

Support the college in transition to semesters and other curricular initiatives.
Maintain list of deadlines and deliverables related to curricular initiatives and assist in meeting those deadlines.
Facilitate communication between departments inside and outside CSE related to curricular initiatives.
Management of CSE policies and procedures.

Scholarship Coordination (5%)

Establish and maintain online scholarship forms.
Coordinate all communications and award notifications for limited scholarships.
Receive and organize applications for limited scholarships
Coordinate with student financial services to verify applicant financial availability.

Facilities (5%)

Maintain inventory of spaces occupied by CSE.
Work with departments and facilities to assign office space for faculty and staff.
Assist in prioritizing facility requests for CSE and serve as contact as needed.

Outreach (5%)

Support college outreach initiatives including mentoring and early arrival programs.

Other Duties as assigned (5%)

Work critical to the success of the unit will periodically arise and require additional tasks that are within the strengths of this position.

Qualifications

Bachelor's degree, minimum of two years relevant experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
A record of or a demonstrable capability for collaborative and successful working relationships with diverse stakeholders in an academic environment: Faculty, department chairs, program directors, and other academic and administrative staff.
Strong critical thinking skills. Proficiency in Microsoft products including Word, Excel, Teams. Attention to detail and ability to recognize discrepancies in information.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Annual Salary Range: $50,000 - $58,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/2947?c=seattleu