Job Details

Executive Director of Operations

Ventura County Community College District


Salary: $164,672.04 - $220,668.00 Annually

Job Type: Classified Management

Job Number: 2025-00745

Location: District Administrative Center (Camarillo CA), CA

Department: DAC/Chancellor's Office

Closing: 9/30/2025 11:59 PM Pacific

Description

WHAT YOU'LL DO
The Executive Director of Operations directs and coordinates sensitive and confidential project management support for the Chancellor; manages the administrative affairs of the Chancellor's Office; supports District-wide senior level leadership collaboration and effectiveness; and is responsible for communication and complaint resolution on behalf of the Chancellor.

There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD's mission.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENTGenerally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

Representative Duties


Assist the Chancellor in overseeing the daily activities and needs of the Office of the Chancellor and Board of Trustees; prioritizes and manages the Chancellor's schedule and day-to-day activities of the Office of the Chancellor to ensure timely and effective responses and strategies to critical incidents and events. E

Serve as a liaison between the Chancellor and District executives, community leaders, and the public; communicate on behalf of the Chancellor and ensure follow-through on projects, events, and community meetings. E

Evaluate priorities and disseminate information from the Chancellor to others; research key policy/program matters and suggest positions to be taken on various matters; draft reports, other correspondence, and presentations for internal and external communication. E

Collaborate with senior executives to plan, manage and implement District-wide strategy for strengthening relations with community, business, media, and government stakeholders. in collaboration with other staff members, cultivate relationships with chambers of commerce, regional organizations, legislators, and community stakeholders to promote the District and its interests. E

Monitor state and federal legislation to inform the District of possible impacts on community colleges and assist with policy development and lobbying efforts. E

Research issues and develop position papers on legislative and related issues affecting the District; develop and implement programs to increase the District's voice in legislative activities and advocacy networks. E

Serve as a change champion for assigned District efforts; supports and moves new initiatives forward by resolving issues or obstacles impeding cohesive movement towards organizational goals; provides clear timely communication regarding project scope and status to ensure stakeholder buy-in and mission alignment. E

Coordinate the resolution of issues of a sensitive nature. E

Keep informed of applicable policies, procedures, and regulations which affect the Chancellor's Office and respond accordingly. E

Ensure that District timelines are met through coordination with executives and managers. E

Provide effective assistance in planning, communicating, administering, and evaluating complex District programs, studies, functions, services, contracts, and projects, as well as accomplishing the administrative objectives of the Chancellor and the policy goals of the Board of Trustees. E

Complete comprehensive analytic research, preparing well-written reports, attend Board of Trustees meetings and work sessions, and make effective presentations to the Board of Trustees, other government agencies, commissions, and members of the public. E

Contribute professional administrative and analytical assistance to the Chancellor regarding Districtwide issues, programs, goals and objectives, and/or operations. E

Serve as a management liaison and develops strategic relationships with various boards, committees, and community stakeholder groups. E

Oversee various special projects as assigned by the Chancellor. E

Serve as the District's public information officer. E

Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E

Perform related duties as assigned.
E = Essential duties

Minimum Qualifications


A bachelor's degree from a recognized college or university AND three years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.

OR

A master's degree in public administration, business administration, educational administration, or closely related field AND two years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.

Supplemental Information


EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

A) Training and Experience Evaluation = Qualifying (pass/fail)

B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:

Date Range: Wednesday, October 15, 2025 - Tuesday, October 21, 2025

Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/5055156/executive-director-of-operations




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