Job Details

Administrative Assistant 1, Full-time, Contingent Permanent - 2 Positions

Position Number: 6512940
Location: Saratoga Springs, NY
Position Type: Registrars

Administrative Assistant 1, Full-time, Contingent Permanent - 2 Positions

The Office of the Registrar is seeing two Administrative Assistant 1's to perform office support and clerical work.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

Serve as lead in organizing and maintaining Team Dynamix setup
Review and assign all tickets
Support Assistant Registrar with term guide preparation and schedule activation for each term
Process university and course withdrawals
Tracking daily attendance reports
Respond to record requests
Manage repeat study form process
Process and mange requests for university transcripts
Provide excellent customer service, including telephone, e-mail or in person inquiries
Provides building coverage for receptionist in the shared rotation
Actively participate in university activities

Job Requirements:
Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.

OR

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.

OR

For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Work Hours: Monday - Friday - 8:30am - 5:00pm

Work Address: 113 West Avenue, Saratoga Springs, NY

Additional Information:
Salary: SG-11 $47,695 - $58,447

Empire State University is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT http://www.sunyempire.edu/safety-security

To apply, visit http://esc.interviewexchange.com/jobofferdetails.jsp?JOBID=192122