Job Details

Administrative Manager

Position Number: 6475173
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Administrative Manager

Job Summary

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department's internal and external customer service, staff managment and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities
Process Pay agreements and monitor payroll process.
Ongoing financial and pay agreement training.
Post staff and faculty position
Onboard/Offboard Staff, setting-up training schedules
Develop departmental training procedures and job distribution.
Processes all faculty hiring documentation and process.
Assists with faculty recruitment coordination may include but are not limited to schedule meetings, travel, and other expenditures.
Assists with RPT process (faculty retention, promotion, tenure).
The administrative matters regarding day-to-day operations and procedures for university department.
Maintains Tuition Benefit Program (working with faculty & students, implement and keep up with requirements
Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.
Maintain Personnel forms/personnel directory.
Manages & prepares CAV reports.
Processes Activity set-up with start-up funds
Cross training with front desk, and other areas as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master's degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Background knowledge of assigned department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

10+ years financial office experience at the University of Utah

Proficient in University of Utah financial Services to train staff in: e-Journal Web Application, e-Payment Request, Procurement & Payment, Management Reports, all pay methods

Special Instructions

Requisition Number: PRN42835B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00201 - PhysicalTher/Athletic Training
Location: Campus
Pay Rate Range: $45,000-$55,000
Close Date: 10/15/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187290