Job Details

CIRES/ ESIIL Professional Assistant

Position Number: 6412178
Location: Boulder, CO
Position Type: Executive Assistants

CIRES/ ESIIL Professional Assistant

Requisition Number: 66236
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 04-Aug-2025
Date Posted:

Job Summary

The Cooperative Institute for Research in Environmental Sciences (CIRES) Environmental Data Science Innovation & Impact Lab (ESIIL) encourages applications for a Professional Assistant! The Assistant will work closely with the ESIIL Director to help run the day-to-day operations of ESIIL, make their leadership efforts more efficient and effective, and build out strategic efforts. Responsibilities will include: supporting the Director and ESIIL teams, assisting with communication efforts, maintaining web content, and serving as the primary contact for ESIIL activity participants. A key role of this position is to serve as a liaison to CIRES professional staff, who handle the overall financial, human resources, and IT needs of ESIIL. Other efforts will include assisting the Director on strategic efforts to help this dynamic organization thrive. Creativity and flexibility in problem-solving, project management experience, organizational skills and attention to detail, excellent communication, and effective interpersonal skills are essential.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

CIRES is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 900 environmental science professionals work to understand the dynamic Earth system, including people's relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth's poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.

What Your Key Responsibilities Will Be

Relationship Management & Scheduling (30%)

Collaborate with university, NSF, and ESIIL leadership & advisory teams. Manage the schedule of the ESIIL Director.
Help prioritize ESIIL's leadership team engagement.

Reporting and Communication Efforts (20%)

Assist the ESIIL Director and Deputy Director with the content development and submission of monthly, detailed NSF progress reports and other achievement- tracking efforts (e.g. publications and products), including coordinating with the ESIIL evaluation team.
Write summaries of ESIIL work for external audiences, in coordination with CIRES communications and ESIIL community engagement efforts.
Support website content development based on ESIIL efforts, and update websites.
Support outreach and engagement efforts by updating user groups (email lists and employee information) and help advertise our efforts, internally and externally.

Strategic Efforts (10%)

Help bring open science and collaboration approaches to our leadership practice and team management.
Adopt and support innovative approaches and technologies that help teams engage and innovate in a hybrid work environment.
Manage and supervise student interns and/or administrative staff as ESIIL grows.

The following duties require collaborating with CIRES professional staff and creatively working within the university and CIRES infrastructure to accomplish ESIIL goals and objectives:

Event Planning & Scheduling (15%)

Assist with planning for ESIIL working groups, Summits, Hackathons, external advisory board meetings, and other events.
Coordinate with CIRES event planner and ESIIL travel and event coordinator on event logistics.
Collaborate with CIRES IT on AV needs for events and meetings.
Update the ESIIL calendar & keep the ESIIL community advised of activities.
Assist travelers (CU employees and external) with travel approval and reports to support ESIIL.

Financial Tracking (15%)

Track and review monthly, quarterly, and annual financial reports and assist with budget planning efforts.
Purchase and distribute office supplies, computers, and submit reconciliation paperwork.

Human Resources (10%)

Onboard new personnel, including new equipment purchases and seating arrangements.
Coordinate hiring paperwork for new personnel.
Request recommendation letters and set up interviews.

What We Can Offer

Starting salary is $60,000 - $85,000. Relocation assistance is available within department guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be curious. Be groundbreaking. Be Boulder.

What We Require

Bachelor's degree or a combination of education and experience.
One year of professional experience in one or more of the following areas: administration of research projects, experience with grants and contracts, experience organizing outreach events, or experience interacting with large research teams.

What You Will Need

Excellent communication skills and interpersonal skills.
Strong analytical and problem-solving skills.
Attention to detail and organization skills.
Ability to multitask and meet timelines. High proficiency with Microsoft Office (Word, Excel), Outlook calendar software, Zoom, and Google Suite (docs, sheets, drive).
Ability to work with a collaborative, dynamic team.
Critical thinking and approaches. Knowledge of, or ability to learn, software products (e.g., Asana, Trello, Zoom, Slack, Mentimeter, or others).

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

If you are identified as a finalist for this role, we will request references at a later time.

Please apply by August 4, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/CIRES-ESIIL-Professional-Assistant/66236