Job Details

Administrative Support - People and Culture

Position Number: 6368714
Location: Orem, UT
Position Type: Human Resources

Administrative Support - People and Culture

Salary: $39,057.00 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2604504
Closing: 7/15/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP People & Culture

Position Announcement

At Utah Valley University, we believe in creating "A Place for You"-for our students, our community, and our employees. As part of our People & Culture team, you'll contribute to a workplace that lives by its core values: exceptional care, exceptional accountability, and exceptional results. We're looking for a resourceful, proactive, and service-minded Assistant to support our Benefits, Compensation, and Talent Acquisition teams. In this role, you'll play a key part in helping UVU attract, support, and retain the incredible people who make our mission possible.

This role is a great opportunity for someone who enjoys variety, values collaboration, and wants to grow their career in human resources and higher education.

Summary of Responsibilities

Performs advanced and confidential administrative support duties associated with benefits, compensation, talent and recordkeeping. Tracks and analyzes data. Creates reports, and other documents. Responsible for taking minutes, scheduling meetings/events, managing calendars, and answering calls and questions. Directs faculty, staff, and others to appropriate team members. Coordinates with other staff members within the department and throughout the university. Make recommendations to website updates, forms and processes. Maintain cleanliness and organization of the reception area, workspaces, and common areas
Assists with events benefits fair, wellness fair communication, planning, and support. Responsible for inventory, ordering supplies, receiving, billing, monitoring, and reconciling expenditures.
Benefits: Assist with ACH payment requests, tuition waiver, deposits, benefits open enrollment, and benefit-related form completion federal and miscellaneous. Assist with Affordable Care Act information and reporting.
Compensation: Assist with position description library updates, processing electronic personnel action forms epafs and other compensation tasks.
Monitors budgets as directed. Coordinates area financial activities such as purchase orders, requisitions, ePAF creation, tracking of expenditures and other budget-related activities.
Talent: Coordinate and enter data for the wellness program.
Perform miscellaneous job-related duties as assigned

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree or any combination of education and/or experience totaling four years.

Preferred Qualifications
Experience working for higher education or government institutions.

Knowledge / Skills / Abilities

Knowledge

Knowledge of the use of computers and computer software applications including word processing, spreadsheets, e-mail, databases, and presentations.
Knowledge of policies/procedures of both assigned and work related areas.
Knowledge of best practices in communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.
Knowledge of current and efficient practices in scheduling, administrative support, and events coordination.

Skills

Skills in operating basic office equipment.
Word processing and date entry skills including Microsoft Office Suite applications (i.e. Excel, Word, Outlook, Power Point, Teams) and other software applications such as OneDrive, SharePoint, and Adobe Creative Cloud products.
Organizing and coordinating skills
Records maintenance skills
Strong interpersonal, problem-solving, and decision-making skills

Abilities

Ability to perform various administrative support tasks and handle highly sensitive information with discretion and tact with minimum supervision.
Ability to exercise independent judgment and initiative and anticipate the course of action to facilitate problem resolution appropriately.
Ability to portray a professional demeanor and poise at all times.
Ability to maintain confidentiality at all times.
Ability to follow verbal and written procedures and instructions.
Ability to take accurate and comprehensive meeting notes.
Ability to communicate accurately and effectively both verbally and in writing.
Ability to meet and serve effectively people of diverse backgrounds.
Ability to coordinate and assist in preparing and monitoring departmental financial transactions.
Ability to work effectively both independently and as part of a team.
Ability to exhibit strong time management skills, including punctual attendance and timely task completion
High level of self-initiative with strong work commitment.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4998871/administrative-support-people-and-culture

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