Job Details

Administrative Assistant

Position Number: 6359512
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

We are seeking a reliable and organized individual to manage our front desk and lobby area, creating a welcoming environment for visitors and staff. This role includes maintaining conference rooms and serving as the primary contact for the department's fleet vehicles.

Responsibilities
Job Responsibilities:

Greet and assist visitors, manage front desk operations
Maintain conference room schedule and cleanliness
Oversee distribution of department logo wear
Coordinate catering orders and surplus equipment
Issue visitor parking passes and enter annual inventory
Manage office supplies and printer maintenance
Sort and distribute incoming and outgoing mail
Serve as point of contact for checking out / in department vehicles
Tracks and schedules vehicle maintenance

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42403B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday 8:00 AM - 5:00 PM
Department: 01948 - Facilities Support
Location: Campus
Pay Rate Range: 15.19 to 28.08
Close Date: 10/2/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/185075