Job Details

Externship & Clinical Program Legal Administrative Assistant

Position Number: 6355889
Location: Seattle, WA
Position Type: Law and Legal Studies

Externship & Clinical Program Legal Administrative Assistant

Seattle University

Externship & Clinical Program Legal Administrative Assistant

FLSA Status: Nonexempt

Market Reference Range (MRR): 5

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Seattle University School of Law is seeking an Externship & Clinical Program Legal Administrative Assistant to join our mission-driven, student-centered community.

The Legal and Administrative Assistant supports faculty and serves students by performing essential legal and administrative work the School of Law's Externship and Clinical Programs.

Externship Duties include, but are not limited to (30%):

Facilitating communication and meetings between and among faculty (career and adjunct), students, and current and potential site supervisors;
Drafting and transmitting administrative correspondence, agreements, and evaluations to and from externs and supervisors;
Maintaining and updating the externship website and databases;
Informing students about externship application procedures and prerequisites;
Evaluating student application materials for eligibility and completeness;
Designing forms and protocols for record keeping; and
Assisting faculty in designing educational, training, and marketing materials and with course logistics.
The Externship Program Assistant will also perform office tasks of a general or routine nature such as typing, photocopying work, maintaining and searching files, preparing handouts, preparing reports and collaborating with other School of Law staff for events.

Clinical Program Duties include, but are not limited to (70%):

Receiving, scanning and filing case-related documents;
Assisting with filing documents in court or with administrative agencies;
Greeting clients and other visitors, answering telephones, gathering and distributing mail, scheduling and coordinating meetings, conferences, travel arrangements and other events and activities;
Distributing information to participants in courses taught by Clinic faculty;
Helping with room set up, transport boxes of supplies, etc.;
Assisting students, other departments, and the public on routine matters regarding Clinic services and operations;
Supporting faculty in research and other projects by preparing documents and obtaining necessary information; and
Supporting the general legal work of the clinic law firm.

Qualifications

Two or more years administrative office or legal assistant support OR an equivalent combination of education and experience sufficient to successfully perform the essential job functions.
Demonstrated skill in document processing and spreadsheet preparation using Microsoft Word and Excel.
Ability to maintain strict confidentiality.
Excellent interpersonal communication/customer service skills, organizational abilities, and keen attention to detail and accuracy.
Must have the ability to independently prioritize, perform multiple tasks concurrently, and consistently complete assignments by due dates and timelines.
Experience using Microsoft Office tools including Word, Excell, PowerPoint etc., and proficiency with online research and use of other electronic tools and databases.

Preferred Qualifications

The position requires excellent interpersonal and communication skills, as well as the ability to manage multiple short- and long-term projects.
The applicant should have a sufficiently flexible schedule for assisting with some presentations and events that take place outside of normal business hours, but with ample notice.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $43,000 - $46,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2873&site=2