Job Details

Office and Program Coordinator

Position Number: 6351689
Location: Salt Lake City, UT
Position Type: Student Affairs and Services

Office and Program Coordinator

Job Summary

The Office & Program Coordinator is the face of the Student Affairs Office in the College of Nursing. Your desk will be the first stop for visitors, students, and employees to ask questions or get guidance. You will work closely with the Director and Associate Director of the Student Affairs Office. This position needs a people person; someone who is friendly and welcoming. You should also be able to be comfortable handling emergencies in a timely and effective manner, while streamlining office operations. This position is mostly self0directed and will entail a variety of tasks and projects.

Come work with a fun, engaging and student-driven team in the College of Nursing! The Student Affairs and Academic Operations Team supports over 2000+ pre-nursing and nursing students at the University of Utah. We are looking for a dynamic, collaborative individual to provide day-to-day support for our office and staff.

This position is eligible for university benefits including; medical-dental-wellness coverage, an additional immediately vested 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others. See details at: https://benefits.utah.edu/
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Please apply at: https://utah.peopleadmin.com/postings/181927

Responsibilities
Administrative Support:

Handles the administrative matters regarding day-to-day operations and procedures of the Student Affairs & Academic Operations Office within the College of Nursing.
Receiving Visitors by greeting, directing, and advising them appropriately.
Answer, screen and forward incoming phone calls
Receive and sort daily mail and packages
Inventory, order supplies, and maintain equipment in office and kitchen area
Serve as first point of contact for Student Affairs Team.
Manage Office events/recruitment calendars.
Unlock/lock doors on the second floor.
Work with building manager for anything involving facilities, cleaning, and keys (varies).
Coordinate and maintenance of a clean and efficient office environment by helping organize the office suite, storage space, phones, and office equipment.
Serves on various college committees

Budget procurement management:

Track and categorize Student Affairs spending
Re-allocate purchasing card, u-shop, keep all receipts and documents for auditing.
Support and set-up office travel when needed.
Work with Director and Associate Director to create consistent process budget/financial processes internal

Supervise Student Employees:

Train and supervise work-study student(s) ensure coverage
Schedule and delegate assignments and projects as appropriate.
Address student personnel needs, this may include weekly meetings with them to monitor progress on assignments.

College Student Council Advisor (CSC):

Meet regularly with CSC leadership to build/maintain relationship
Attend CSC monthly meetings
Support Leadership and professional development opportunities
Ensure University policies and regulations are being followed
Track spending of council's annual budget and expenses. Support purchasing needs.

Student Event Management

Lead contact for all Student Affairs events including Orientation, Lamp of Learning, Graduation
Coordinate with appropriate Program Manager
Reserve rooms/spaces
Order catering needs and other supplies required
Send electronic invitations and communication as needed

Demonstrates initiative, flexibility, enthusiasm, positive attitude, and teamwork.
Other duties as required.

This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions
Priority consideration for applications submitted by May 9th, 2025

Requisition Number: PRN41794B
Full Time or Part Time? Full Time
Work Schedule Summary: This position is 100% in person/on campus, typically 8am-5pm. Roughly 2 evenings per semester our team works for student events.
Department: 00984 - CON STUDENT SERVICES
Location: Campus
Pay Rate Range: $50,000 - $55,000
Close Date: 8/1/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/181945