Job Details

Event Manager

Position Number: 6337350
Location: Salt Lake City, UT
Position Type: Conference and Events Administration

Event Manager

Job Summary

The University of Utah's Stadium and Arena Event Services (SAES) division has an immediate opening for an experienced Event Manager. The Event Manager serves as the primary planning contact for clients hosting educational, corporate, social, and athletic or entertainment events at Rice-Eccles Stadium. Event attendance may range from 10 to 45,000+ and the Event Manager is responsible for effectively communicating program details to operational teams, appropriate University departments and involved third parties.

Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.

Responsibilities

Serve as the primary event planning contact for assigned clients and act as a liaison between the client, Stadium, and other University departments
Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply
Timely production and distribution of event orders, information sheets, layouts, and timelines to all Stadium departments
Coordinate services with vendors and appropriate University entities including catering, AV, parking, ushers, security, etc.
Maintain frequent, direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed
Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders, and post-event Serve as the primary event planning contact for assigned clients and act as liaison between the client, Stadium, and other University departments
Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply
Timely production and distribution of event orders, information sheets, layouts and timelines to all Stadium departments
Coordinate services with vendors and appropriate University entities, including catering, AV, parking, ushers, security, etc.
Maintain frequent, direct communication with clients throughout the planning process so that timelines are met, and changes are efficiently managed
Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders and post-event settlements
Attend weekly meetings, including production (event detail review), Client Services Department, and one-on-one with the direct supervisor

Coach, counsel, and support Client Services Department supervisors and assistants' settlements
Attend weekly meetings including production (event detail review), Client Services Department, and one-on-one with direct supervisor
Coach, counsel, and support Client Services Department supervisors and assistants
Supervise a part-time event assistant

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
Bachelor's degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.

*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.

Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
A minimum of two years coordinating contracted events at venues such as hotels, convention centers, banquet halls, stadiums, and arenas is preferred.

Demonstrated computer skills, including proficiency with event management and diagramming software, is preferred.

Demonstrated human relations and effective communication skills.

Special Instructions

Requisition Number: PRN42298B
Full Time or Part Time? Full Time
Work Schedule Summary: Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
Department: 00842 - Rice-Eccles Stadium
Location: Campus
Pay Rate Range: $21.00/h
Close Date: 10/1/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/184752