Job Details

Admin Program Manager - Sponsored Programs

Position Number: 6299103
Location: Orem, UT
Position Type: Sponsored Programs, Grants, and Contracts

Admin Program Manager - Sponsored Programs

Salary: $47,653.00 - $56,063.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504363
Closing: 6/19/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University is seeking a detail-oriented and collaborative Administrative Program Manager to join the Office of Sponsored Programs (OSP). In this pivotal role, you will support both the OSP team and the wider university research community by overseeing a range of complex administrative and fiscal tasks. From managing confidential research integrity cases to maintaining specialized records, inventory, and grant-tracking systems, you'll play a key part in ensuring the smooth operation of UVU's sponsored research efforts.

This position offers the opportunity to work at the heart of university research administration, with meaningful collaboration across multiple campus departments, including Legal, Advancement, Finance, Human Resources, and Academic Affairs. Ideal candidates are organized, adaptable, and proactive-ready to contribute to the growth and integrity of UVU's research enterprise in a role that blends administrative precision with broad campus engagement.

Summary of Responsibilities

Serves as a key resource for departmental staff: Performs administrative support and handles incoming calls and walk-in traffic; maintains files, office inventory, billing & receiving, ordering, distribution, and staff calendars and travel schedules; prepares and manages budgets, requisitions, purchase orders, financial reconciliations, and payroll and employment processes; assists with planning and budgeting, index tracking, budget reconciliation, budget transfers, journal vouchers, and other financial needs; takes and prepares minutes for meetings, and maintains office records.
Oversee advanced and complex departmental and organizational processes including: data collection for OSP analytics, institutional grant data storage and management, inventory of institution equipment purchased with grants, preparation of reports for intramural departments and external state government offices; coordination of special divisional events including guest lectures, brown bag lunch events, divisional training events, summer faculty and staff training events, etc.; and serves as the office Web Steward to maintain and improve a technical and informative website.
Functions as a liaison throughout various levels of the institution, community, and with state government offices. Trains external faculty and staff from across campus in the use of sponsored programs management and development software; assists faculty and staff in submitting and processing personnel, payroll, travel, and procurement forms and documents through grant-funded budgets; and works with faculty and staff who have received new grant awards in preparing information for the marketing department and for a website news feed.
Works closely with the University Research Officer in managing and dealing with highly confidential matters of research integrity, patent development, human subjects research protections, material transfer agreements, intellectual property management, animal care and use, biosafety, etc.
Receives job-related training (may require occasional travel) and performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the summary of duties; OR any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

Higher education systems, university policies and processes, higher education organizational structure; best practices in using AI for general office management, events management, communications, effective operational management, database management, website development, and job-related technologies. How to understand and support the unique needs of students, staff, faculty, executives, community members, and donors.
Knowledge of job-related computer systems and software is essential to the completion of assigned duties.

Skills

Excellent communication, organization, interpersonal, and relationship-building skills.
Detail-oriented execution of tasks and managing multiple assignments simultaneously.
Excellent analytical, critical thinking, creation, innovative, problem-solving, and decision-making skills with a diverse audience and constituency.
Office management methods, techniques, practices, and procedures.
Skills in the preparation and interpretation of reports, agendas, minutes, charts, presentations, graphs, tables, and related documents.
Skilled in the use of computers, software, apps, and office technologies.
Exceptional customer service orientation and phone etiquette.

Abilities

Strength in ability to work independently and proactively.
Ability to prioritize existing assignments while planning and anticipating potential changes, and act accordingly.
Ability to perform a variety of administrative support duties with minimal supervision.
Ability to learn, understand, and follow instructions, procedures, and processes.
Ability to communicate effectively, with all constituents.
Ability to maintain confidentiality of highly sensitive information at all times.
Ability to work collaboratively with people of diverse backgrounds.
Ability to coordinate and assist in the preparation and monitoring of financial transactions.
Ability to learn to use new software and technologies quickly.
Ability to supervise, direct, and train other in the performance of their duties.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4973090/admin-program-manager-sponsored-programs

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