Job Details

Senior Academic Specialist

Position Number: 6229558
Location: Seattle, WA
Position Type: Registrars

Senior Academic Specialist

Seattle University

Senior Academic Specialist

FLSA Status: Nonexempt

Market Reference Range (MRR): 7

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The Senior Academic Administrator is a key member of the School of Law Registrar's Office team. Reporting to the Associate Dean & Registrar, this position supports academic program leaders in core administrative functions including 1) building course schedules, 2) coordinating adjunct faculty, 3) maintaining records and course catalog information, 4) supporting operations of the exam office, and 5) serving as point of contact and resource at the Registrar's Office front desk.

Job Responsibilities

Support the academic program directors of Flex JD Program, International and Graduate programs in building the school of law course schedule and maintaining course and course-section records in Colleague, Seattle University's student information system.
Serve as point of first contact with adjunct faculty. Coordinate with faculty services to onboard new adjunct faculty including completion of hiring paperwork and account setup. Communicate with adjunct faculty regarding academic deadlines and School of Law events.
Maintain the Academics and Faculty sections of the School of Law website including maintenance of the course catalog and faculty profiles. Coordinate with academic program staff to ensure their website content is up to date.
Assist the Associate Registrar with exams including production of the exam schedule, coordination with adjunct faculty, and proctoring of exams and midterms.
Serve as a point of first contact in the Student Services suite to direct students to the appropriate services and departments.
Other duties as assigned.

Qualifications

Bachelor's Degree required, with an understanding of the Seattle University mission, as well as an alignment with the university's mission, vision, and values and four years of experience in an academic environment.
Strong organizational, communication, writing, decision-making and interpersonal skills, with the ability to work effectively with large and diverse internal and external audiences.
Ability to manage multiple projects simultaneously, with attention to details, timelines, the context for decisions, and policy and public relations implications.
Ability to work occasionally in the evenings and weekends.
Individual initiative and demonstrated ability to work independently and collaboratively within a team.
Culturally competent approach to leadership with a demonstrated commitment to diversity, equity, and inclusion.
High level of diplomacy and confidentiality when advising students.
Experience utilizing electronic systems to track relationships and processes.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $55,000 - 60,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2810&site=2