Job Details

Coordinator, Administrative Program

Position Number: 6229243
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Coordinator, Administrative Program

Job Summary

The Department of Medicinal Chemistry in the College of Pharmacy is looking for an enthusiastic team member to provide complex administrative support in a professional manner. Reporting directly to the department chair, this full-time position must make time management decisions that ensure all duties are completed in a timely manner. The position requires the ability to work well under pressure and with changing priorities, to be familiar with both department and University policies, procedures, and organizations, and to assist staff, faculty and visitors. The position is expected to demonstrate sensitivity to the needs of others while being understanding, helpful and keeping sensitive information confidential.

Mutual respect and appreciation among all students, staff and faculty are highly valued within the Department. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

This position is considered Category I: Employees hired into this category will be required to be physically located at (College of Pharmacy).

Responsibilities
Essential Functions

Provides complex office support to administrative staff and faculty, assists with program and event planning and implementation, including the weekly departmental seminar series.
Assists with the development of department budgets, maintains budget records.
Acts as the department liaison to the College of Pharmacy Employment Specialist for all department human resources actions and needs for faculty and staff, including but not limited to, acting as the payroll reporter and recruitment processes.
Schedules appointments, arranges departmental meetings, takes notes at meetings and produces meeting minutes in conjunction with the department chair.
Responds to queries from and coordinates activities with faculty and other departments.
Reviews and processes personnel applications through University systems and related forms; ensures compliance with university and department policies, procedures and regulations.
Prepares faculty files for RPT processes and adjunct faculty reviews and acts as the department liaison to the Health Sciences Academic Affairs Office.
Collects, organizes and analyzes data for specialized reports.
Reviews and processes documents and requests for information; creates and maintains personnel files as directed; assists in creation and distribution of departmental materials, forms, surveys, and general correspondence.
Greets and communicates with others to answer questions, disseminate information, and directs visitors to the appropriate person or office.
Receives, sorts and distributes incoming and outgoing mail.
Sits on and actively participates in committees and meetings.
Assists with word processing, data entry, internet and record searches; maintains reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, Adobe Acrobat Pro and university data entry platforms required.
Organizes and maintains cleanliness of departmental areas; maintains office equipment; arranges for service calls, including Surplus and Facilities Services.
Order, restock and distribute departmental supplies; may be required to lift up to 25 lbs occasionally.
Other duties as assigned.

DISCLAIMER
*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
The ability to be detail-oriented and organized and work independently, effectively, and efficiently.

The motivation to work in a collaborative environment.

The commitment to provide excellent customer service.

Strong problem-solving skills and an ability to multi-task.

Special Instructions

Requisition Number: PRN41896B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00279 - Medicinal Chemistry
Location: Campus
Pay Rate Range: $42,000 - $50,000
Close Date: 8/14/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/182502