Job Details

One regular, part-time, grant-funded position, 18 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be 9:00 am - 3:30 pm, 3 days per week (Monday-Thursday, with some flexibility on which days). This position is currently funded through 6/30/2027; continued employment after this date is contingent on grant renewal. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom, and the second-level interviews may be in person or via Zoom.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employees regularly assigned district worksite. This policy aims to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Starting at $32.98 per hour (range 20, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

Employees must make arrangements to deposit paychecks directly into the financial institution of their choice via electronic fund transfer.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Under general supervision, perform specialized administrative and clerical duties involving clinical placement coordination for programs within Nursing & Allied Health. This role serves as a critical link between clinical agencies, faculty, and students to ensure smooth and efficient clinical placements, managing contracts, student and faculty compliance, scheduling, and documentation to support the educational and clinical objectives of the program.

1. Serves as a liaison for communication with clinical agencies and faculty regarding clinical learning experience, to secure student placements, increase the number of clinical placements, track agency concerns, requirements, and learning opportunities.

2. Maintains information regarding orientation and facility requirements; reviews student records to verify compliance with health and facility requirements.

3. Assists in the identification, recruitment, and touring of new clinical agency student placement sites under the direction of the Dean, Program Directors, Assistant Directors, and/or Department Chair.

4. Negotiates clinical schedules with existing clinical sites and assists in the development of the rotation schedules in collaboration with the Dean, Program Directors, Assistant Directors, and/or Department Chair.

5. Attends required meetings in collaboration with the Dean, Program Directors, Assistant Directors, and/or Department Chair.

6. Schedules and notifies students and faculty regarding clinical orientations for each student clinical group each semester.

7. Manages clinical rotations in designated computer software programs.

8. Verifies clinical compliance for all students and faculty. Work closely with students who are out of compliance to help them meet all necessary requirements. Collaborate with faculty and other staff if needed to facilitate compliance with set requirements.

9. Completes all clinical paperwork needed for each clinical rotation.

10. Provide administrative assistance to the Program Directors as needed in support of various tasks and projects.

1. Train and provide work direction to student workers and other hourly workers as assigned.

2. Perform related duties as assigned.

1. Computer operations and uses of standard business applications, including word processing, spreadsheet, and database software, including web-based programs and web-based forms, and other specialized college software applications.

2. Strong oral and written communication skills and attention to detail to draft, proofread, and edit business documents.

3. Thorough knowledge of English grammar, spelling, and punctuation.

4. Office administration practices and procedures, including filing and recordkeeping systems.

5. Concepts, practices, and techniques of customer service.

6. Safety policies and safe work practices applicable to the work.

1. Learn to interpret, apply, and explain rules, regulations, policies, and procedures, and apply them in a variety of procedural situations.

2. Evaluate alternatives and reach sound decisions within areas of assigned responsibility.

3. Operate a computer and standard office and communication equipment, including standard and specialized business software/programs.

4. Respond in person and by telephone to a high volume of varied inquiries and requests calmly, patiently, and effectively.

5. Prepare clear, concise, and accurate records, data entries, reports, and other written materials.

6. Work independently with little direction.

7. Understand and follow oral and written directions.

8. Maintain the confidentiality of department and student records and information.

9. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic, and disability issues.

10. Establish and maintain effective working relationships with all those encountered in the course of work.

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from high school or GED equivalent, and two years of clerical or administrative work experience; or an equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional light lifting and carrying objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; usual assignment worked during daylight hours with occasional evening, weekend, and/or holiday hours required on an as-needed basis.

MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, as well as promoting an environment of inclusion. The colleges commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta Colleges Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/docs/mccmissionstatement.pdf.

The college was designated as a Hispanic-Serving Institution (HSI) in 2013. This significant recognition acknowledges our institutions continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.