Job Details

Event Manager/Event Producer

Position Number: 6215632
Location: Salt Lake City, UT
Position Type: Conference and Events Administration

Event Manager/Event Producer

Job Summary

The University of Utah Advancement Team is seeking a skilled and detail-driven Event Manager to help plan and execute impactful events that advance the University's mission of engagement, philanthropy, and institutional pride.

As an Event Manager, you will collaborate with internal and external stakeholders to design and execute a wide range of events - from intimate donor dinners to major public celebrations. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and has a passion for creating memorable experiences.

Responsibilities
The University of Utah Advancement Team is seeking a dynamic, detail-oriented Event Manager to join our passionate team of professionals. This position plays a key role in planning and executing high-impact events that support the University's mission of fostering engagement, philanthropy, and institutional pride.
As an Event Manager, you will collaborate with internal and external stakeholders to design and execute a wide range of events - from intimate donor dinners to major public celebrations. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and has a passion for creating memorable experiences.
Key Responsibilities

Plan, coordinate, and execute university advancement events, including donor recognition receptions, scholarship events, building dedications, and more

Manage event budgets, timelines, contracts, and vendor relationships

Partner closely with University leadership, donors, and key stakeholders to deliver seamless and impactful experiences

Oversee event logistics with event coordinator including catering, AV, venue setup, guest lists, parking/transportation, and printed materials

Provide on-site leadership and support during events, ensuring smooth execution

Prepare post-event reports, manage follow-up communications, and track ROI

Use the Advancement CRM, project management and event marketing tools

Work proactively to understand and navigate the university's complex administrative and academic structures

Minimum Qualifications

Bachelor's degree or equivalent professional experience

3+ years of event planning and management experience, preferably in higher education, nonprofit, or related fields

Strong organizational skills with attention to detail and ability to manage multiple projects simultaneously

Excellent interpersonal, communication, and negotiation skills

Ability to work collaboratively with a wide range of personalities and stakeholders

Proficiency in event planning software, Microsoft Office Suite, and comfort with CRM/database tools

Availability to work evenings and weekends as required

Preferences

Special Instructions

Requisition Number: PRN41824B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday 8am-5pm with flexibility for nights and weekends as required for events.
Department: 00289 - Development
Location: Campus
Pay Rate Range: 60000 to 65000
Close Date: 6/30/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/182203