Job Details

Hardware Asset Management Specialist

Position Number: 6209037
Location: Boulder, CO
Position Type: Computing - Other

Hardware Asset Management Specialist

Requisition Number: 64140
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 18-May-2025
Date Posted:

Job Summary

The Office of Information Technology encourages applications for a Hardware Asset Management Specialist! This position is responsible for managing OIT warehouse assets and supporting procedures. This involves capital equipment and materials receiving, storage, distribution of goods to designated OIT equipment locations, inventory and asset tracking, surplus of state property, and other areas of logistics and support. This position is responsible for specified inventory. This position develops and maintains procedures for receiving, processing, storing, and distributing materials and capital assets. It develops and maintains procedures to improve storage efficiency and provide effective customer service. It is necessary for this position to have a high degree of knowledge and training in OSHA requirements, general warehousing, and forklift operation for the health and safety of all visitors and employees. This position is the on-site building proctor for the space, in charge of warehouse security, and first point of contact for the security vendor.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Vision:

Office Information Technology will be valued by campus as a strategic, inclusive and innovative partner in advancing learning and discovery in order to enable CU Boulder to be a premier public university.

Mission:

Office Information Technology enables campus priorities by providing high-value IT services and solutions.

Values:

Trust, as a foundation for how we engage with one another and with campus partners, along with
Avid curiosity in how to better support the campus and our stakeholder's while
Fostering empowerment and authentic engagement among ourselves and
Celebrating inclusivity that promotes a sense of belonging while acknowledging that each person is unique and valued.

Strategy:

Office Information Technology will advance learning and discovery by delivering high-value reliable IT services and solutions that:

Provide a fluid and adaptable academic and student experience
Enable research competitiveness and
Deliver core infrastructure and enterprise IT services for business effectiveness.

Based on our departmental goals and our commitment to diversity and inclusive excellence, CIO Information Technology particularly welcomes applications from candidates whose knowledge, skills, and abilities, and desire to contribute to an inclusive campus environment, will help us achieve our vision of a diverse and inclusive community.

What Your Key Responsibilities Will Be

Receiving/Distribution Oversight:

Manage the receiving and distribution of OIT equipment and inventory and the related logistics to OIT equipment locations.
Supervise the inspection, verification and receiving of incoming deliveries.
Use asset tracking tool to digitally receive and communicate the receipt to partners.
Ensure timely distribution of project materials.
Manage and coordinate material distribution with IT customers and hired contractors in compliance with University and State of Colorado standards.
Keep accurate records of all materials distributed.
Develop customer service standards and train staff on procedures.
Assist in the return shipments of RMAs.

Warehouse and Storage Oversight:

Manage warehouse organization.
Arrange materials in safe and efficient manner.
Label and store inventory and project materials in proper locations.
Develop and document warehouse storage scheme that is accessible to customers.
Manage the repair and maintenance of warehouse equipment including fork and pallet trucks.
Train staff on operation of fork and pallet trucks.
Operate fork truck in a safe and efficient manner.
Train and enforce staff in general warehouse safety in compliance with OSHA standards.

Inventory and Asset Management:

Manage inventory, keeping acceptable par levels.
Use the asset tracking tool to pull and issue orders and train others on this process.
Conduct regular cycle counts to ensure accurate records.
Advise on par level suggestions using data such as historical usage.
Use software to check in/check out equipment.
Affix asset tracking tags to required assets.
Use ServiceNow software to keep accurate records of asset locations and train others on this.
Report location changes to the appropriate department if applicable.
Document all returned equipment verifying with customers the need to return to stock or assign to surplus.

State Property Surplus:

Use provided software from CU Property Services for the surplus of state property in accordance with University and State of Colorado policies and procedures.
Keep accurate records of removed equipment.
Work with asset owners and custodians to ensure needed forms are submitted for capital assets to be removed from all necessary records.
Solicit the sale of high value equipment to trusted vendors in compliance with University and State of Colorado policies and procedures.

Process Improvement/Logistics:

Analyze processes and make suggestions to improve efficiencies and reduce waste.
Contribute to process improvement initiatives that impact the warehouse and asset space.
Assess warehouse space and suggest/lead approved improvements related to efficiency, safety, and logistics.

Supervision:

Providing supervision, coaching, and coordination to student employees.
Recruiting and hiring student employees.

Campus Hardware Asset Management Support:

Support campus IT equipment return initiative by supervising and staging equipment for surplus as needed.
Coordinate pick-ups with Property Services.

What You Should Know

This is a limited-term, one year position. There is potential for this role to transition into a regular position.
This role is working on-site.

What We Can Offer

Salary: $57,100 - $64,243.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be active. Be groundbreaking. Be Boulder.

What We Require

Bachelor's degree or equivalent experience from an accredited institution. A combination of education and/or proven experience as described below may be substituted for the degree on a year for year basis.
1 year of experience that includes:

Inventory and hardware asset management.
General warehousing and forklift usage.
Must have a valid U.S. Driver's License.

What You Will Need

Positive demeanor and strong work ethic.
Proven ability to supervise and manage multiple tasks at the same time.
Highly organized and meticulous approach to all work tasks and products.
IT experience strongly preferred.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by May 18, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Hardware-Asset-Management-Specialist/64140