Job Details

Coordinator I, Student Affairs

Position Number: 6194979
Location: Salt Lake City, UT
Position Type: Student Affairs and Services

Coordinator I, Student Affairs

Job Summary

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SOM) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. This position primarily takes the lead on the Visiting Student Learning Opportunity (VSLO) program and supports areas within Registrar and Scholarships and Financial Aid teams. In addition, involvement in and completion of recurring projects, and provide event support during busy seasons.

Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

Act as first point of contact for the School of Medicine's students, faculty and guests maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.
Support the Registrar team as the primary lead for processing student applications for the Visiting Student Learning Opportunity (VSLO) program, including working closely with SFESOM departments, and assisting with main email inbox and communication pertaining to program.
Assist with the launch of the VSLO catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines, including holding in-person and virtual workshops for training staff, students and faculty.
Support the Scholarship and Financial Aid team with the yearly scholarship application process for incoming and current students.
Support Scholarship and Financial Aid team by providing assistance with planning and coordinating in-person workshops for students and assisting with main email inbox.
Running reports and assisting with holds on student's records.
Assist with policy and procedures implementation and upkeep.
Create, update, and communicate on Student Affairs related Canvas courses and student credentialing processes, and badge access, including financial aid and scholarship assignments, as needed.
Support major Student Affairs event committees, and events.
Cross-train with and provides daily email and administrative support to Student Affairs Managers.
As needed, back-up the front office.
Other duties as assigned.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN41453B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at27 S. Mario Capecchi Dr. SLC, UT 84113.
Department: 02045 - SOM Student Affairs
Location: Campus
Pay Rate Range: $42,000 - $44,000/annually
Close Date: 5/13/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/180095