Job Details

Facility Coordinator

Position Number: 6194189
Location: Salt Lake City, UT
Position Type: Facilities Management

Facility Coordinator

Job Summary

Supervises a team of MEP's, plans, coordinates, and directs building systems related activities such as routine preventative maintenance, repair projects and improvements to building operation procedures. Promotes efficient, economical, continuous and safe operation of equipment. Creates budget requests and manages their team's activities to accomplish their duties while staying within budget. Focuses all efforts on meeting the needs of our customers; the students, staff and faculty who use our campus facilities.

Responsibilities
1. Prepares an operating budget, which estimates various expenditures and monitors and reports the status of the budget on a monthly and annual basis
2. Reviews all mechanical, electrical and plumbing (MEP) group maintenance tasks and associated costs within the District.
3. Performs inspections of district mechanical and other equipment spaces, job sites, project sites and inspects MEP group work practices in the field
4. Coordinates the total financial and personnel management functions
5. Recruits, interviews, selects, orients, and supervises staff members
6. Acts as resource person and coordinator for explaining and complying with the University Policies and Procedures
7. Manages the workflow using available resources and revises the operating procedures as needed
8. Reviews staff performance through periodic performance and salary reviews and provides appropriate feedback
9. Provides for personal and professional development of staff via formal and informal training, mentoring, and coaching
10. Obtains and maintains accountability of necessary equipment and tools and manages work scheduling using the CMMS system
11. Reviews staff performance and the maintenance of the physical facilities including buildings and equipment
12. Negotiates all types of contracts, on behalf of the District Manager
13. Runs analysis on PM and CM work orders. Updates FCNI and CMS data
14. Prepares recommendations for the Deferred Maintenance and Capital Improvement lists with accompanying cost estimates
15. Prepares recommendations for building system equipment renewal and renovation, upgrades and changes to existing sequences of operations to improve reliability and efficiency.
16. Coordinates inspections with the state and other auditors.
17. Coordinates customer services requests.
18. Collaborates with the Project Managers, other Facilities groups, customers and outside entities on projects.
19. Facilitates cooperative and collaborative community and institutional relationships.
20. Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.
21. Determines and tracks appropriate metrics to validate level of performance of the MEP team with respect to their assigned responsibilities.
22. Provide support and back up for other members of the district management team in their absence

Minimum Qualifications
Bachelor's degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.

Preferences
The highest qualified candidates will be able to demonstrate their ability to perform the major functions of this position by providing examples from their experience with:
- Managing multi-use facilities (education, research, office, etc.)
- Providing world class customer service
- Managing conflict with coworkers and customers alike
- Using critical thinking skills and attention to detail to solve complex issues
- Soliciting assistance from others to leverage all available resources to accomplish goals
- Making exceptional, fact-based decisions
- Continuous improvement
- In-house training and development programs for staff

Special Instructions
Please provide a good time of day to contact you by phone.

Qualified applicants will receive a phone screening prior to setting up interviews.

Requisition Number: PRN41312B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 7:30 am -4:00 pm, additional hours as needed
Department: 01751 - ACADEMIC DISTRICT
Location: Campus
Pay Rate Range: $70,000 - $83,000/year
Close Date: 5/27/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/179261