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Pasadena City College
Salary: $55,410.12 - $61,089.96 AnnuallyCFT-39
Job Type: Full-Time
Job Number: 04863
Location: Pasadena, CA
Department: Business & Administrative Services
Closing: 11/27/2023 11:59 PM Pacific
Grant Funded for five (5) fiscal years.
The Accounting Technician classification performs paraprofessional work in bookkeeping or accounts payable. Such tasks include compiling financial records, reconciling accounts, preparing reports, preparing financial statements, processing accounts payable, and entering journal entries into the District's general ledger.
Under general supervision, the position is responsible for computing, classifying, and recording numerical data to keep financial records for the District. The position performs routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
Accounting Technicians typically perform some or all of the following duties: reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding; classifies, records, and summarizes numerical and financial data; summarizes and report discrepancies found in records and transactions; processes and issues employee paychecks and statements of earnings and deductions; Reviews time sheets, work charts, wage computations, and other information to detect and reconcile accounts payable discrepancies; verifies attendance, hours worked, and pay adjustments to post information onto designated records; debits, credits, and totals accounts on computer spreadsheets and databases; matches order forms, purchase orders, contracts, with invoices, and records the necessary information; transfers details from separate journals to general ledger postings; compiles statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid; prepares purchase orders, expense reports, and governmental reports; prepares bank deposits; receives, records, and bank cash, checks, and vouchers; calculates, prepares, and issues bills, invoices, account statements, and other financial statements; reconciles various accounts; prepares bank deposits or deposit reports.
EXAMPLES OF DUTIES
- Reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
- Classifies, records, and summarizes numerical and financial data to compile and keep financial records; summarizes and reports discrepancies found in records and transactions.
- Debits, credits, and totals accounts on computer spreadsheets and databases.
- Matches order forms, purchase orders, and contracts, with invoices; records necessary information.
- Compiles statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid.
- Prepares purchase orders, expense reports, and governmental reports such as, but not limited to, 1099s, 1098Ts, and sales tax reports.
- Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Monitors the status of loans and accounts to ensure that payments are up to date.
- Receives, records, and banks cash, checks, and vouchers.
- Calculates, prepares, and issues bills, invoices, account statements, and other financial statements.
- Reconciles various accounts including but not limited to bank accounts, and bank transaction records.
- Works on related accounts receivable including posting third party payments.
- Screens visitors, telephone calls, and other communications to determine urgency and nature of business; provides information about departmental services.
- Prepares and reconciles reports from the operating ledger and general ledger accounts.
- Prepares correspondence concerning payments and delinquent accounts.
- Prepares journal entries.
- Processes travel requests and reimbursements.
- Reviews purchase requisitions for appropriate account numbers.
- Posts and balances a general and subsidiary ledger for the assigned activity.
- Compile budget data and documents, based on estimated expenses and previous budgets.
- Performs related duties as assigned.
- A High School Diploma, the equivalent, or higher.
- Two (2) years of experience working in fiscal/financial services.
- An Associate's Degree, or higher, in Accounting, or a related field such as Business or Finance.
- Three (3) years of experience working in fiscal/financial services.
KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
- Book keeping principles
- Financial and statistical record keeping methods, practices, and terminology
- Basic mathematics and financial calculations
- Federal and state regulations governing tax documents
- District policies related to fiscal processes
- Customer service
- Enterprise resource planning (ERP) software
- General office software and equipment
- Apply knowledge of book keeping, basic mathematics, financial and statistical record keeping methods, practices and terminology to record and process financial transactions for assigned accounting areas.
- Use knowledge of basic mathematics and financial calculations to process amounts due, interest charges, tax charges, indirect cost charges, balances, discounts, equity, and principal.
- Apply knowledge of federal and state regulations governing tax documents to assist in producing such documentation.
- Apply knowledge of District policies to ensure that financial transactions are processed according to the appropriate procedure.
- Ensure effective customer service during interactions with District staff and appropriate stakeholders.
- Use ERP software to enter financial information, access financial information, and answer general questions related to specific accounts.
- Use general office software and equipment to develop reports, aggregate data, and communicate with District staff
- Effectively perform basic accounting duties.
- Effectively understand and follow oral and written directions.
- Accurately index, alphabetize, and compare names and numbers.
- Effectively compute complex arithmetical calculations with speed and accuracy.
- Assume the first level of responsibility for the bookkeeping and record-keeping for a specific accounting function.
- Ability to plan, organize, and prioritize work to ensure that deadlines are met.
- Communicate effectively orally and in writing.
- Develop and maintain effective working relationships with District staff.
PHYSICAL ABILITIES AND WORK CONDITIONS - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The position will continuously (5.6 hours - 8 hours) be required to sit and exhibit the use of sight and fine manipulation to operate a computer.
ENVIRONMENTAL WORK CONDITIONS
The position will continuously (5.6 hours - 8 hours) work within a moderate office environment with moderate noise exposure. The position will frequently work with members of the campus community and meet with end users.
APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:
- If you do not follow the process or your application/resume is incomplete, your information will not be processed.
- If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
- The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
- While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
- Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
All materials listed below may be required for your application packet to be considered complete:
- Resume or Curriculum Vitae
- Cover Letter
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
- Successful applicants must provide proof of eligibility to work in the United States.
- Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
- Pasadena Area Community College District will not sponsor any visa applications.
- Applicants must be available for interviews at Pasadena City College at no cost to the District.
- Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
- The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
- Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
- The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
- An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4232958/accounting-technician
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