Job Details

Executive Assistant to the Dean

Position Number: 9743690
Location: Salt Lake City, United States
Position Type: Executive Assistants

Executive Assistant to the Dean

Job Summary

This position presents an opportunity for an administrative professional to work in a highly collaborative, mission-driven organization and contribute to a broad range of student-, faculty-, and community-centered initiatives. The Executive Assistant provides high-level administrative, operational, and project support to the Alice Sheets Marriott Dean of Libraries as well as to additional members of the J.Willard Marriott Library's leadership team. This includes complex calendaring, meeting logistics, and project management. This position will be responsible for managing the administrative aspects of the faculty annual review and promotion and tenure processes. The Executive Assistant position requires substantial independent coordination and organization abilities and excellent communication skills, as well as the ability to manage sensitive and confidential information. This role serves as a representative of the Dean to both internal and external stakeholders and as a liaison between the Dean's office and many different administrative and academic campus departments.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Responsibilities

Provides comprehensive administrative support to the Dean, exercising sound judgement, problem solving skills, discretion, and professionalism.
Manages complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
Provides administrative and project coordination support for strategic initiatives, operational priorities, committees, and programs for the Dean.
Assists in planning, tracking milestones, maintaining documentation, and monitoring deliverables for Dean-sponsored initiatives.
Anticipates leadership needs and proactively prepares materials, agendas, and briefings for meetings, retreats, and external engagements.
Maintains efficient workflows for information management and task prioritization in the Administrative Office, including supporting office operations.
Supervises and supports other administrative staff, helping manage workflow and providing coaching and feedback to ensure operational excellence.
Provides administrative support for the Marriott Library faculty annual review and promotion and tenure processes.
Support GRAMA Appeals processes working closely with the Appeals Officer and the Office of General Counsel.
Provide support to the Dean's leadership team as needed.
Performs other duties as assigned in support of the Dean.

Minimum Qualifications
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Supervisory experience
Familiarity with the University of Utah's administrative structure and operations
Previous experience in a university or cultural heritage institution

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Special Instructions
All applications received by August 12, 2026 will receive full consideration.
This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Required documents to upload:

Resume
Cover Letter
List of 3 Professional References

Requisition Number: PRN45808B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday, 8am-5pmMay occasionally require evening or weekend work.
Department: 00790 - Marriott Library - Operations
Location: Campus
Pay Rate Range: $60,000 - $68,000
Close Date: 09/18/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9743690"">https://utah.peopleadmin.com/postings/206377