Job Details

Accounts Payable Coordinator

Position Number: 9712245
Location: Saratoga Springs, United States
Position Type: Business and Financial Management

Accounts Payable Coordinator

Empire State University is seeking a customer-focused and detail-oriented Accounts Payable Coordinator to join the Office of Accounting Services. This position plays a critical role in supporting the University's financial operations by ensuring the timely, accurate, and compliant processing of payments while providing exceptional service to vendors, faculty, staff, and campus departments.

The successful candidate will serve as a key resource for accounts payable activities, assisting departments with payment processes, resolving issues, and helping maintain strong financial stewardship. We are looking for an individual who enjoys working with people, communicates effectively, and takes pride in delivering high-quality service and support.

Primary Responsibilities

Coordinate and process accounts payable transactions in accordance with University, SUNY, and New York State policies and procedures.
Review invoices, vouchers, and supporting documentation for accuracy, completeness, and compliance.
Serve as a primary point of contact for vendors and campus departments regarding payment inquiries and accounts payable processes.
Research and resolve payment discrepancies, vendor issues, and processing questions.
Monitor workflow queues and ensure timely processing of payments.
Assist with year-end activities, reconciliations, reporting, and audit requests.
Maintain accurate records and documentation in accordance with applicable retention requirements.
Participate in process improvement initiatives, cross-training activities, and the implementation of operational efficiencies.
Assist in developing and maintaining procedural documentation and training materials.
Provide guidance and support to campus stakeholders regarding accounts payable policies and procedures.

The Office of Accounting Services is committed to providing responsive, customer-focused financial services that support the University's mission. We value collaboration, continuous improvement, professional development, and innovation. This position offers the opportunity to contribute to meaningful process improvements, build strong relationships across the University, and play an important role in supporting the institution's financial operations.

Job Requirements:
Required Qualifications

Bachelor's degree from an accredited institution or a minimum of ten (10) years of relevant professional experience.
Demonstrated experience providing exceptional customer service.
Strong organizational skills and attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to prioritize multiple assignments and meet deadlines.
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
Ability to learn and apply financial policies, procedures, and technology systems.

Preferred Qualifications

Experience in accounts payable, accounting, finance, procurement, or related administrative operations.
Experience working in higher education, government, or other regulated environments.
Experience with enterprise financial systems and workflow applications.
Knowledge of accounts payable processes, internal controls, and financial compliance requirements.

Special Information

SUNY Empire provides employees with robust remote and flexible work options to meet the needs of students, faculty, and staff in a dispersed work environment.
Occasional travel may be required to fulfill department and university-wide commitments.
Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

Additional Information:
Rank/Salary: Senior Staff Assistant, SL3 / $65,000-$70,000, dependent on experience and qualifications.

We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff.

SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

SUNY Empire provides reasonable accommodations for applicants with disabilities, veterans, or wounded warriors where appropriate. If you would like to request a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100. It can also be viewed online at our Safety and Security website.

To apply, visit http://esc.interviewexchange.com/jobofferdetails.jsp?JOBID=202206