Job Details

Sponsorship Accounts Specialist

Position Number: 7239786
Location: Boulder, CO
Position Type: Bursar and Student Accounts

Sponsorship Accounts Specialist

Requisition Number: 72750
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Jun-2026
Date Posted:

Job Summary

The Bursar's Office at CU Boulder welcomes applications for a Sponsorship Accounts Specialist! As part of the Student Financial Services unit within the Enrollment Management division, we provide the essential tools that students need to succeed at CU. We support students and their families in navigating financial processes throughout their academic journey, while also supporting university operations by strategically managing key financial resources.
The Sponsorship Accounts Specialist position is responsible for the integrity, accuracy, and timely processing and coordination between external 3rd party sponsors and the university in billing tuition, fees, and other student charges to 3rd party sponsors in accordance with the terms of individual sponsor agreements. This position has the authority to use professional judgment to accurately evaluate sponsorship terms, credit, and adjust student accounts to reflect 3rd party sponsor commitments, create offsetting 3rd party accounts receivable, apply payments received for the receivables, and refund overpayments to the sponsors. This position is responsible for providing high-quality customer service to 3rd party students and their sponsors. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The mission of the Bursar's Office at the University of Colorado Boulder is to efficiently enable and assist students and departments in meeting their financial obligations, with a focus on financial integrity and accountability. The Bursar's Office is responsible for the management of key university financial resources and records and acts as a central collection point for university receipts.

What Your Key Responsibilities Will Be

3rd Party Sponsorships Management

Serves as the primary contact for sponsors who want to remit payment for students' tuition and fees.
Provides guidance and serves as a resource to campus partners on 3rd party sponsorship processes, sponsorship terms, and invoicing practices.
Conducts detailed analysis and research of student financial accounts to interpret sponsorship eligibility, funding limitations, and account activity, and recommends appropriate solutions that balance student needs with sponsor requirements.
Evaluates and processes adjustments to student accounts and corporate accounts in Student Financials module to ensure the accuracy of sponsorship amount in a timely manner.
Develops and programs sponsorship contracts based on sponsor requirements and assists with applying contracts to student accounts to reflect accurate balances.
Works collaboratively with campus partners, including but not limited to the CU Bookstore, ISSS (International Student and Scholar Services), Financial Aid, and Scholarship Services, to resolve account issues, clarify sponsorship coverage, and support student success.
Investigates complex discrepancies between student accounts, sponsor authorizations, and institutional charges, and works to identify and implement effective, compliant solutions.
Builds and maintains working knowledge of military sponsorship programs and federal/state sponsoring agencies; applies this knowledge to support accurate processing and to provide informed guidance to students, sponsors, and campus partners.
Works in collaboration with the supervisor and team to support alignment with applicable federal and state regulations, including those governing military and veteran education benefits.
This position will manage multiple types of sponsors, including but not limited to Foreign and Domestic Sponsors, Military Sponsors, and Special Programs Sponsors. The primary focus of this position will be Military and other government Sponsors.
Provides customer service to sponsored students and external partners regarding the 3rd party sponsorship lifecycle, including advising on processes, timelines, and documentation requirements.

3rd Party Sponsorship Billing

Manages sponsors' receivables, including but not limited to billing and collecting sponsor receivables.
Uses reporting tools (e.g., PS Query, MS Access) to analyze billing data, identify trends or discrepancies, and support billing accuracy.
Prepares and reviews sponsor invoices in accordance with sponsor and university requirements and contractual terms.
Updates, maintains, and/or reviews billing database with semester-specific and sponsor-specific parameters.
Research billing variances and collaborates with sponsors and internal teams to resolve discrepancies in a timely and accurate manner.
Assists in generating sponsor invoices based on the structure of a sponsor's award and sponsor-defined billing requirements.

Accounting Control, Reporting, and System Integrity

Reviews payment logs to ensure the completeness and accuracy of payments received through campus mail and regular mail.
All members of the Bursar's Office share responsibility for ensuring all transactions entered in the CU-SIS Student Financials module align with federal regulations, State Fiscal Rules, NACUBO standards, and University and Bursar's Office policies. In support of this responsibility, the position contributes to maintaining the integrity of the CU-SIS Student Financials module by identifying, researching, and advancing issues affecting system attributes, including, but not limited to, item types, Customer Account receivables, Corporate Account receivables, and Title IV compliance. The role collaborates with teams within Bursar's Office, Financial Aid, and Scholarship Services as appropriate, when transactions require specialized review or correction, including alignment with GAAP, collection practices, cash-handling and control standards, or return of federal, state, and university funds. Assists with year-end close activities by supporting the review of corporate receivables and liabilities to ensure they are recorded completely and accurately in accordance with university policy and GAAP. Maintains thorough documentation to support audit readiness and ensure accurate, compliant financial operations.
Supports institutional reporting needs, including the NACUBO benchmark survey, and assists with data gathering and researching for the foreign gift and payment reporting requirements.

Special Projects

Responsible for the implementation of special projects as required by the Bursar's Office and/or the University.

What You Should Know

Hybrid - two days in office per week, schedule may change.

What We Can Offer

The salary for this position is $57,000-$59,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be dynamic. Be unique. Be Boulder.

What We Require

Bachelor's degree from an accredited institution of higher education.
Full-time, professional-level work experience may be substituted on a year-for-year basis for the bachelor's degree.
One plus (1+) years of work experience in financial operations, bookkeeping, or one year of professional accounting experience.

What You Will Need

Ability to plan, organize, meet deadlines, work under pressure, and manage multiple projects and/or tasks.
Attention to detail with a high level of accuracy in financial transactions, account adjustments, and reconciliations.
Effective communication skills to work with students, sponsors, and campus partners in a professional and customer-focused manner.
Ability to exercise sound professional judgment in evaluating sponsorship terms and resolving discrepancies.
Ability to problem-solve and independently research issues related to billing, payments, and sponsor agreements.
Ability to provide high-quality customer service while handling sensitive financial information.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time. Please apply by June 29, 2026, for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Sponsorship-Accounts-Specialist/72750