Job Details

Administrative Assistant - Midvalley Dermatology

Position Number: 7229449
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant - Midvalley Dermatology

Job Summary

Administrative Assistants
Perform a variety of administrative support duties for the Department of Dermatology to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

This position may be hired at a level II or III, depending on experience.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Job Functions
- Calendaring for providers including out of office communications, meeting coordination with multiple attendees, and conference room reservations Provide support to medical staff with Epic pool management Answer incoming phone calls, and make outgoing calls to patients, etc. Facilitate and monitor Patient Assistance programs/enrollment Meeting scheduling, agendas, minutes, and following up on action items Update and maintain CVs Help coordinate travel and travel reimbursement Coordinate IT support and troubleshooting for providers Sort and prioritize mail Facilitate scheduling and other requests for high priority patients
- Support biologics tracking and orders QGenda schedule management for providers Perform clerical tasks Assist with department projects Other tasks as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Administrative Assistants, II Completes routine tasks under moderate supervision.Requires at least 1 year of related experience.This is an Intermediate Level position in the Support track.Job Code: S22732
Administrative Assistants, IIICompletes assignments with little supervision. May assist less-experienced team members.Requires 3+ years of related experience.This is a Skilled Level position in the Support track.Job Code: S22733

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III: Requires 3+ years of related experience.

Preferences

Special Instructions

Requisition Number: PRN45324B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday
Department: 01455 - Dermatology Clinical Hpp
Location: Other
Pay Rate Range: 17.00 - 26.00, depending on job level and experience
Close Date: 9/9/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/203452