Job Details

Development and Alumni Engagement Assistant

Position Number: 6553481
Location: San Francisco, CA
Position Type: Development and Fund Raising

Development and Alumni Engagement Assistant
University of San Francisco

R0011584
USF Hilltop Campus

Job Title:
Development and Alumni Engagement Assistant

Job Summary:
Reporting to the Director of Development, the Development and Alumni Engagement Assistant is responsible for supporting the School of Law development and alumni relations team. This role will primarily focus on supporting events and alumni relations, fundraising efforts, data management, analysis, and reporting.

This role works closely in collaboration with the team on event logistics by creating event registration pages, coordinating venue proposals, coordinating with vendors, creating event invitations, marketing events, tracking RSVP's, coordinating communication, and supporting day of event logistics.

The Program Assistant works closely with central development in pulling Law School donor and alumni reports for acknowledgements, appeals, events, research, reporting, and metrics assessment. They will also help execute annual giving solicitations from conception to acknowledgment of the gift. The program assistant will have opportunities to take ownership of projects and influence decisions.

This role also supports email communications, data tracking, and day-to-day operations.

Full Job Description:

Job Responsibilities

Work closely with the Development and Alumni Relations team to plan law school events, ranging in size from 10 people to 500 people and ranging in format from intimate VIP donor events to large receptions, symposiums, and debates. Participate in weekly department meetings to maximize the benefit of each event for the greatest number of external audiences.
Handle all event logistics including, but not limited to, event planning, program and speaker coordination, travel arrangements, room set-up, catering, decor, A/V and IT needs. This work is done in collaboration with the University's Office of Events Management & Guest Services for on-campus events, or with outside vendors and service providers for off-campus events. -Determine and coordinate staffing needs for individual events.
Create post-event evaluations to determine "best practices" and attendee satisfaction, leveraging staff debriefs.
Work with Development Services to establish consistent data reporting and list pulls regarding donor giving, alumni research, events support, and metrics analysis.
Manage the donor acknowledgment process, producing thank you letters and personalized stewardship in collaboration with development staff.
Plan and manage events and programs designed to keep alumni engaged and connected to the law school throughout their careers and to help keep them aware of the various ways they can support USF School of Law and USF School of Law students through their time, through employment opportunities, and with financial gifts.
Partner with USF's Special Events, Alumni Engagement, Development Services, Data Analytics, and Annual Giving team when appropriate, to maximize advancement efforts.
Oversee financial processes such as bill payment, expense processing, speaker reimbursement, and p-card reconciliation.
Be the point of contact for the Law Development office, managing the main phone and email line, and serving as the space coordinator, which includes monitoring inventory, ordering supplies, etc.
Provide on-site management at events, helping to address and resolve any "day of" issues.
Work with the School of Law Marketing Partner to formulate and coordinate a marketing plan to ensure appropriate branding of all events.
Support the Director of Development as needed.
Manage student assistants.
Perform all other duties as assigned.

Requirements and Preferred Qualifications

Understanding and commitment to USF's mission, vision, and values.
Post-high school education preferred.
Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education preferred.
3-5 years of professional work experience preferred.
Professional event planning experience highly desired, as well as experience working in higher education or development.
Proficient in Microsoft Office Suite, Google Suite, Adobe Suite, email marketing systems, and graphic design programs.
Familiarity with Salesforce / Affiniquest or other fundraising database software highly desirable.
Excellent written and verbal communication skills.
Ability to provide close attention to detail in all communications and materials. Editorial, proofreading, copy editing, publishing, or other media experience preferred. Highly organized and detail-oriented with a demonstrated ability to operate in a fast-paced, high-volume work environment.
Ability to manage a high volume of emails, prioritize workload, take initiative in managing projects, and meet deadlines with minimum supervision.
Proven ability to work independently as well as collaboratively as part of a team, with the ability to supervise students and volunteers.
Experience with or the ability to work with a diverse student body, faculty, and staff. Strong equity lens, cultural humility, and proven ability to work well in a diverse context.
High comfort level negotiating contract terms with outside vendors.
Must be available for evening and weekend hours, as needed, for events that take place outside of normal business hours.
Be able to carry up to 10 lbs of event-related items such as name tags, banners, tablecloths, books and other materials.

Full-Time/Part-Time:
Full time

Pay Rate:
Hourly

Salary Range :
$36.00/hour

To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Development-and-Alumni-Engagement-Assistant_R0011584.

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit http://www.usfca.edu.